Procurement Analyst Assistant

Procurement Analyst Assistant

Location : S. Ft. Harrison Ave., Clearwater, FL

Schedule : Some remote work

Do you know the 3 P's of procurement? If so, you may want to join us!

This is technical and paraprofessional level work preparing and processing, orders, and requests for commonly purchased goods and services for Pinellas County.

Work includes the application of office business technology to receive assignments or process orders, track, and report on assignments.

The incumbent independently performs routine tasks, such as, responding to requests from associates, customers, salespersons, suppliers of commonly purchased good and services, expediting open and back orders, coordinating deliveries, and drafting of quotation specifications and scopes of work.

The incumbent may routinely be required to draft or assist in drafting specifications and scopes of work of greater complexity.

The incumbent also assists customers and staff on ongoing administrative and technical support operations and tasks in completing research, providing information or coordinating non-routine more complex projects and assignments.

The incumbent maintains and discloses records, items purchased, costs, deliveries, product performance, and related financial information.

The incumbent operates equipment including automated business technology office applications and software to perform tasks, coordinate work, track assignments, document orders, deliveries, payments, prepare reports, coordinate with staff, and communicate with associates, customers or stakeholders.

The position reports to a supervisor or designee.

What Would You Do?

• Purchases commodities, supplies, equipment and services for departments and user agencies below the bid threshold established by the Board of County Commissioners.
• Maintains vendor contacts, assists requisitioning departments in the replacement of substandard materials or purchase order pricing errors and carries out follow-up procedures to expedite or coordinate deliveries.
• Monitors purchase contracts for price compliance, verifies monthly statements from vendors and checks for past due charges as requested by users and / or suppliers.
• Initiates or assists more senior staff to evaluate suppliers based on price, quality, and delivery speed.
• Analyze price proposals, financial reports, and other information to determine reasonableness of price.
• Assists the organization in discussions with suppliers.
• Communicate with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Monitor orders and deliveries to be sure that vendors and supplies comply with contract terms and conditions and to determine the need for change orders / amendments.
• Process, maintain and review payments, history and records of items bought, costs, deliveries, product performance, and inventories.
• Solicits and analyzes quotations for required materials and services to ensure compliance with established trade practices and governmental regulations.
• Provides staff and technical support to higher level staff as necessary or requested.
• Provides support to customers for the purpose of identifying and solving potential or actual problems concerning purchasing related matters.
• Assists with formulating and drafting bid or purchasing specifications for a wide range of commodities and services.
• Processes emergency purchases in any dollar amount.
• Processes intergovernmental purchasing agreements in any dollar amount.
• May perform business technology related duties including using available statistical packages or programs, encoding data, data entry and retrieval and routine computer terminal operations or programming and reprogramming.
• Performs related work as assigned or required.

What Do You Need to Have?

• 2 years purchasing, procurement, and acquisition experience including purchasing related finance or purchasing related accounting or inventory control or marketing of products or services experience;
• An Associate’s degree in finance, accounting, business, information technology, public administration or a related field plus at least one or more employment experience for any minimum or longer length of time related to the above; or
• A Bachelor’s degree in finance, accounting, business, information technology, public administration or a related field.
• An equivalent combination of education, training, and / or experience.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and / or disaster situations.

Knowledge, Skills and Abilities

• Knowledge of purchasing, contract, and business practices and procedures.
• Knowledge of the principles and practices of automated information systems and data processing principles, procedures and equipment.
• Knowledge of accounting principles as related to procurement.
• Skill in customer service including demonstrated oral and written communication techniques, self-initiated follow-up, time management, and record keeping activities.
• Ability to apply general office and procurement related computer applications and software.
• Ability to analyze information data, make decisions, resolve problems, and develop reports.
• Ability to maintain effective working relations with user agencies, businesses and vendors and communicate effectively, verbally and in writing.
• Ability to accomplish heavy workloads and be flexible to meet unforeseen changes in deadlines, priorities, and requirements.
• Ability to establish and maintain effective and cooperative working relationships with other departments, associates, employees, suppliers and representatives from other public agencies.
• Ability to work in high stress, time sensitive environment.

Our benefits rank among the top in the area!

• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Want To Learn More?

Please review the full classification description with the Physical / Mental Demands and Working Conditions at the below link.