Administrative Assistant

Benefits :

• Medical Insurance
• Health insurance
• Vision insurance
• Company parties
• Dental insurance
• Paid time off

Job Description :

Life Consultants Inc. (LCI) has an immediate opening for an Administrative Assistant! As part of the team, you will play a vital role in the support of LCI and will act as a liaison at times to some of our vendors and provider partners;

maintain appointment agendas and keep the team(s) informed by producing various reports. You will provide assistance to both Human Resources and the Clinical staff on an as needed basis.

The successful candidate will have experience supporting team leads, possess excellent written and verbal communication skills, have expert level Microsoft programs acumen and possess fundamental knowledge of accounting and financial statements.

Job Duties & Responsibilities :

• Taking minutes, records and transcribes dictation, the nature of which is highly confidential of all grades & character, involving financial, legal, technical and other business terminology.
• When required, composes correspondence of general business nature from marginal notes and verbal instructions.
• Receives, screens, and relays telephone calls and places outgoing calls.
• Opens, scans, and sorts office mail for importance, urgency and distribution.
• Manage and maintain schedules. Independently plans and organizes events, workshops, projects and business meetings.
• Arranges meeting and conference schedules as directed and notifies participants.
• Prepares agenda and materials to include brochures, reports, files, records, etc.
• Compiles and prepares regular or special reports necessitating the selection of data from various sources.
• Coordinates and expedites the completion of assigned projects, activities and events, sometimes requiring the involvement of departmental managers, supervisors, and professionals.
• Organizes, maintains and assumes custodial responsibilities for clinical or sensitive documents, files and records.
• May follow up on behalf of leadership team on specific task assignments.
• Assumes additional related responsibilities as needed to support overall functions of the organization.
• Provides a wide range of administration and support to the team.
• Independently researches and obtains information for complex reports and special assignments.
• Analyzes complex problems, determines approach, compiles & analyzes data, and prepares reports.
• Orders and maintains inventory of office supplies.
• Maintains office to ensure office is well organized, clean and functional.

Specifications :

• BA degree in Business Administration, related discipline or equivalent combination or education & experience
• 3+ years of related experience preferred. Portion of the experience to reflect upper level management support.
• Behavioral Health administrative and billing experience preferred
• Advanced knowledge of Microsoft, including Word, Excel, Power Point & Adobe

Excellent verbal and written communication skills.

• Proficient with office software
• Strong attention to detail
• Computer / Tech Savvy
• Report Writing
• Record Management
• Adaptable / Flexible
• Must be able to work independently.
3 days ago