Administrative Assistant

Job Description

Job Description

We are seeking support personnel

About Us :

Indicate Technologies Inc. is uniquely positioned to address the high technology markets of the Western United States in the field of precision dimensional metrology and 3D printing.

Celebrating our 20th anniversary, Indicate Technologies is experiencing success and growth. Since 2014, we have expanded operations to the Pacific Northwest.

Our 2024-25 business plan anticipates continued expansion. Visit our website to learn more.

About You :

Our ideal candidate is a motivated self-starter who is able to work under guided supervision to complete time-sensitive tasks.

You must have outstanding customer service skills and excellent written and verbal communication, be able to apply analysis, new / customized approaches, and complex problem solving skills.

Essential Functions :

• Interact with clients, vendors and visitors
• Answer telephones and transfer to appropriate staff member
• Prepare responses to correspondence containing routine inquiries
• Provide technical proposals for services and products
• Receive and process orders
• Set up and coordinate services
• Track orders for open jobs
• Support staff in assigned project based work
• Prepare outgoing shipments
• Manage CRM contact list
• Maintain office calendar to coordinate work flow and meetings
• Sign for, log and distribute UPS / FedEx or similarly delivered packages
• File and retrieve organizational documents, records and reports
• Collect and maintain inventory of office equipment and supplies
• Other duties as assigned

Requirements :

• Excellent written, verbal, and nonverbal interpersonal and communication skills
• Must be a self-starter who is able to work with minimal supervision to complete time sensitive tasks
• Excellent customer service skills
• Ability to effectively use common word processing, spreadsheet, internet browsing, and graphics software applications, and the ability to learn advanced and specialized functions of such software applications or new applications as necessary
• Ability to independently advance skills as required to meet shifting job requirements in a dynamic and growing organizational environment
• Maturity and safe work habits in an industrial environment required
• Ability to work some overtime required
• Some sales support experience is desirable, but not mandatory
• Experience managing the calendar of a busy office
• Ability to interact with others effectively within a diverse organization
• Onsite only

Benefits :

• Paid vacation, sick time and holidays
• Medical, dental and vision benefits
• 401(k) plan

Compensation is commensurate with education and experience

Please include a cover letter and resume with your application.

For more information, please visit our website at : www.indicatetechnologies.com