Event Coordinator

Job Details :

Job Title : Event Coordinator

Location : Austin, TX (Onsite)

Pay Range : $40 / hr. $50 / hr. on W2 without benefits

Duration : 08 Months Contract (High Possibility of further extension)

Job Details :

This role will report to the Manager, CX and be a part of our Employee Experience team supporting Client in cultivating connections between employees across a multi-building campus, including various events and programs that support our work in building internal community.

Responsibilities :

Works as part of Employee Experience team to develop & execute a calendar of site wide events, including Virtual Meetups, All Hands and other company-wide programs across multiple buildings Creates communications, marketing materials, digital assets etc.

for various events & programs Owns planning, logistics, and execution for local events in line with approved budget and in coordination with CX team Supports coordination & execution of Local Office Welcome and new hire experience Support coordination of additional community or cultural events or experiences (such as MRGs and Community Engagement opportunities) Collects feedback from attendees, hosts event debriefs, and compiles data on events to inform future planning efforts Supports event committees and programming, leveraging AI Assistance who wish to participate in planning efforts for community building events, by assigning tasks and ensuring completion Maintain and update the Austin wiki and microsite to ensure site resources are up to date and relevant Manages purchase orders, vendor on-boarding, and statement of work creation (as well as other finance processes) in partnership with Finance

Key Skills :

5+ years of experience in event planning for organizations Comfortable managing multiple projects at the same time

Experience managing and working within specified budgets

Experience using and building out data to solve problems

Experience with venues, activities, and events resources

Proven experience building cross-functional relationships between various support partners

Comfortable working through ambiguity and uncertainty

Proven experience collaborating as part of a cross-regional team Experience in using Microsoft Office Programs, Keynote, Outlook.

Strong technical skills to utilize internal Event and Registration Tools.

Strong Communication skills

Must Have Skills :

End to End Event planning experience (Large scale events / Corporate (200+))

Sourcing Vendors

Strong budget management skills

Marketing Experience

Multitasking ability

Creativity and problem solving

Strategic / Strong analytical skills

Nice to have :

Tech Company experience

The ability to take initiative

Comfortable working through ambiguity

U.S. Tech Solutions, Inc. is an Affirmative Action, Equal Opportunity Employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or military status, or any other legally protected status