Event Coordinator
Job Details :
Job Title : Event Coordinator
Location : Austin, TX (Onsite)
Pay Range : $40 / hr. $50 / hr. on W2 without benefits
Duration : 08 Months Contract (High Possibility of further extension)
Job Details :
This role will report to the Manager, CX and be a part of our Employee Experience team supporting Client in cultivating connections between employees across a multi-building campus, including various events and programs that support our work in building internal community.
Responsibilities :
Works as part of Employee Experience team to develop & execute a calendar of site wide events, including Virtual Meetups, All Hands and other company-wide programs across multiple buildings Creates communications, marketing materials, digital assets etc.
for various events & programs Owns planning, logistics, and execution for local events in line with approved budget and in coordination with CX team Supports coordination & execution of Local Office Welcome and new hire experience Support coordination of additional community or cultural events or experiences (such as MRGs and Community Engagement opportunities) Collects feedback from attendees, hosts event debriefs, and compiles data on events to inform future planning efforts Supports event committees and programming, leveraging AI Assistance who wish to participate in planning efforts for community building events, by assigning tasks and ensuring completion Maintain and update the Austin wiki and microsite to ensure site resources are up to date and relevant Manages purchase orders, vendor on-boarding, and statement of work creation (as well as other finance processes) in partnership with Finance
Key Skills :
5+ years of experience in event planning for organizations Comfortable managing multiple projects at the same time
Experience managing and working within specified budgets
Experience using and building out data to solve problems
Experience with venues, activities, and events resources
Proven experience building cross-functional relationships between various support partners
Comfortable working through ambiguity and uncertainty
Proven experience collaborating as part of a cross-regional team Experience in using Microsoft Office Programs, Keynote, Outlook.
Strong technical skills to utilize internal Event and Registration Tools.
Strong Communication skills
Must Have Skills :
End to End Event planning experience (Large scale events / Corporate (200+))
Sourcing Vendors
Strong budget management skills
Marketing Experience
Multitasking ability
Creativity and problem solving
Strategic / Strong analytical skills
Nice to have :
Tech Company experience
The ability to take initiative
Comfortable working through ambiguity
U.S. Tech Solutions, Inc. is an Affirmative Action, Equal Opportunity Employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or military status, or any other legally protected status