Program Operations Lead, Carbon Free Buildings Program

Job Description :

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Program Operations Lead Carbon Free Buildings

Job Description :

Are you an experienced program management professional with intense curiosity and drive? Are you willing to take risks by exploring and testing new ideas?

Do you have the exceptional ability to structure and oversee analytic and strategic problem solving? If yes, then join our growing team!

We highly encourage individuals from underrepresented groups to apply!

Program Overview

Carbon Free Buildings Program (CFB) seeks to eliminate greenhouse gas (GHG) emissions from U.S. residential and commercial buildings by 2045 through a range of tactical market engagements, policy advocacy, thought leadership, and demonstration projects focused on maximizing the adoption of efficiency, electrification, grid interactivity, and low embodied carbon materials.

Position Overview

RMI is seeking a Program Operations Lead (POL) with exceptional organizational and project management skills to operationally oversee a vertical of CFB operations and facilitate successful grant and financial management.

In this role, you are expected to hold the operational pulse on CFB’s activities, serving as an advisor and partner to program leadership and project managers in the management of program operations.

This position plays a key role in everything from supporting CFB event logistics, team meetings, ensuring the funding pipeline is effectively managed and reported on, grantor requirements are met, and ensuring all sub-recipients are aligned with grant terms and requirements.

This position also ensures all project partners are appropriately resourced from the program budget, that progress and funding usage is appropriately tracked and reported to internal staff and funders, and that the program effectively coordinates and collaborates with stakeholders to drive the essential change required to rapidly scale electric mobility.

Finally, you will work closely with RMI’s cross-functional departments and the broader Program Operations cohort across the Institute to drive efficiencies and support successful execution by designing and implementing systems to monitor and report on program activities, outcomes and resource usage.

Your Key Responsibilities

Budget management and financial reporting :

• Facilitate and advise the development of program budgeting including the annual budget creation process, reforecasting within Adaptive, revenue planning, expense planning, and staff planning with leadership.
• Manage program budget tracking and synthesize insights from budgeting tools to provide routine updates and advise program leaders with data-backed recommendations.
• Act as a liaison and coordinate independently with RMI’s Finance and Development teams to ensure CFB's budgets and pipelines are accurate, and that correct budget templates and rates are used in proposals.
• Manage the monitoring of project balances and drawdowns according to project funding agreement requirements.

Grant Management :

• Maintain a high-level view of the funding Pipeline and provide guidance on potential funding gaps.
• Support and sometimes lead the development of proposals and reports for donors and non-philanthropic projects. Includes maintaining a list of RMI and CFB qualifications that can be easily included in proposals.
• Assist with donor communications and management.
• Work with RMI’s Development team and CFB staff to ensure all funding pipeline opportunities are up to date in Salesforce.

People :

• Partner with RMI’s People Team with facilitating the CFB hiring process, including coordinating job postings, resume reviews, and sometimes interviews.
• Partner with Program and People Team to facilitate new hire onboarding.
• Communicate travel safety procedures and guidelines.
• Help the CFB team leverage available training and learning and development opportunities.

Procurement And Contracting :

• Manage invoices, current contracts, creation of new contracts and relationships with current and future program contractors.
• Submit vendor bills correctly and in a timely manner.
• Facilitate procurement processes for the program with the support from RMI’s procurement office.

Project Management :

• Maintain project structures (including budget and project-specific data) and create new projects when needed in project management tool.
• Monitor team members utilization in project management software, and advise project managers and program leaders on capacity.
• Provide consultative support to Project Managers in reviewing and approving timesheets and expense reports for the program.
• Track RMI-standard performance indicators and compile useful summaries for CFB leadership.
• Maintain the program’s SharePoint homepages and file structure.

Internal (intra-institute) RMI Coordination :

• Partner with Cross-functional departments and program leaders on the implementation of RMI-wide system and process improvements.
• Serve as liaison between CFB and RMI’s cross-functional departments, with a focus on efficiency and effectiveness.
• Support Metrics & Evaluation, corporate engagement, and equity leads in developing templates, processes, and SharePoint structures.
• Facilitate internal coordination with other programs and operations on shared resources, providing frequent updates to leadership.
• Drive intra-institute coordination efforts in partnership with the Monitoring, Learning, and Evaluation Manager and the Program Managing Director, proactively making recommendations on best practices and procedures.

Qualifications

• Bachelor's degree from an accredited college or university, or an equivalent combination of education and experience.
• 5 years of progressively responsible administrative, finance, operations, project management or related experience, ideally within the nonprofit space.
• Skilled at using advanced features in Microsoft Word, Excel, and Power Point.
• Ability to quickly learn new budgeting and project management software tools.
• Proficient budgeting, finance, and project management skills.
• Strong verbal and written communications skills.
• Proven organization skills and flexibility when it comes to balancing priorities.
• Ability to demonstrate strong judgement, and to balance and prioritize multiple tasks.
• Ability to manage stakeholder relationships.
• Attention to detail and exceptional accuracy.
• Government contracting experience is a plus.

Location

We are a remote-ready company with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby.

Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado, and Basalt, Colorado.

We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home / commuter allowance to ensure you have a comfortable home office set up and necessary supplies.

We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences.

Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process.

Compensation

RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new Program Operations Leads join at the minimum to mid salary range of $70,100 - $86,399. You would also have an additional 5% bonus target.

Benefits

We offer a comprehensive benefits package including :

Medical, dental, vision insurance

403b retirement options (5% match immediately)

Life, AD&D, short-term and long-term disability

Professional and personal development (including LinkedIn Learning access)

Generous paid time off

Parental leave

Commuter and wellness benefits

Casual work environment

Diversity, Equity, and Inclusion

At RMI, our mission is to build a clean, prosperous, and secure energy future for all. For this to happen, every single person needs to be a stakeholder in the energy transition.

Recruiting, hiring, mentoring, and retaining a diverse workforce that reflects the communities we serve is critical to our success.

We need the widest range of perspectives to understand the systems we are trying to change. That doesn’t just mean bringing a diverse team to the table;

it also means working proactively to give all job seekers and employees equitable experiences. Visit our DEI page for more information on our DEI initiatives and commitments.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

About RMI

RMI is an independent, non-partisan, nonprofit organization of experts across disciplines working to accelerate the clean energy transition and improve lives.

Since our founding in 1982 by Amory Lovins, RMI’s chairman emeritus, we continue to grow and have a global reach and reputation.

For 40 years, RMI has utilized our unique techno-economic expertise and whole-systems thinking to publish groundbreaking research and analysis.

We bring together collaborations of rare reach, range, and expertise creating unconventional partnerships and mobilizing action to drive change on the massive scale needed to combat the climate crisis.

RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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