Coordinator Supplier Development

We are engineers, high line workers, power plant managers, accountants, electricians, project coordinators, risk analysts, customer service operators, community representatives, safety and security specialists, communicators, human resources partners, information technology technicians and much, much more.

We are 3,500 people committed to enhancing the lives of the communities we serve. Together, we are powering the growth and success of our community progress every day!

Deadline to Apply : November 12, 2024

Pay Grade

Position Summary

The Supplier Diversity Coordinator supports CPS Energy’s Supplier Diversity Program. This role supports all aspects concerning Supply Chain’s outreach, supplier registration and vendor record management efforts.

Further, the Supplier Diversity coordinator ensures that Supply Chains processes remain easily accessible to our customers as well as provide both support and education to internal and external participants.

Tasks and Responsibilities

• Processes all Supplier Requests received by the Supplier Diversity Office through the online registration site or manual packages via email to completion.
• Works on the evaluation process in getting the supplier approved and added onto CPS Energy bid lists to receive future solicitations and opportunities.
• Acts as the internal and external liaison between CPS Energy and the local and small business population.
• Participates in public speaking engagements, local business organizations, and event functions throughout the business community in support of CPS Energy initiatives.
• Serves as a point of contact for local chambers of commerce, small business advocacy nonprofits, and other external stakeholders in support of case management referrals, program partnerships and event collaboration
• Represents CPS Energy and Supply Chain at various venues and locations hosting community events, supplier networking, trade shows, resource fairs, business opportunity meetings, etc.
• Promotes solicitations to external resource partners and stakeholders.
• Runs reports in CPS Energy’s ERP system and associated applications to track purchase orders requiring subcontracting documents.
• Processes and manages completed forms for reporting on subcontracting dollars, as well as compliance.
• Analyzes and researches invoice discrepancies on open purchase orders to determine if a Letter of Assignment or Consent to Assignment is needed.
• Creates the appropriate document and coordinates with legal, accounts payable, field representatives and suppliers on the proper execution of said document to resolve the discrepancy and allow payment on pending invoice(s).
• Sets up and maintains supplier information in the Supplier Master Database.
• Represents Supply Chain in cross-functional teams to impact decisions that are aligned with the strategic goals of the organization.
• Develops, maintains and promotes effective working relationships and partnerships with stakeholders (internal and external) and customers.
• Contributes to the development and / or services of the Supplier Development program by researching and resolving customer problems and recommending services in order to achieve customer satisfaction and loyalty.
• Interact and coordinate with external vendors to deliver educational seminars regarding CPS Energy Supplier Development Program.
• Coordinate and produce CPS Energy targeted outreach of local and small businesses via community fairs and events.
• Initiate new supplier registration process within two business days of initial contact by interested firm.
• Initiate process to update supplier record within one business day of requested maintenance by procurement team or impacted business unit.
• Performs other duties as assigned.

Minimum Skills

Minimum Knowledge and Abilities

Demonstrated experience with web posting

High level of proficiency with Microsoft Excel

Proficient with Microsoft Word, Outlook, Visio, Adobe, Google docs, SAP

Preferred Qualifications

• Associate’s degree in Office Administration, Business or other related field from an accredited institution
• Basic knowledge of fundamental concepts, practices and procedures of the procurement process
• Ability to meet goals and objectives with minimal direct supervision
• Ability to multi-task various critical work assignments in a fast paced environment in a professional manner
• Initiative to work independently or as a member of a team, coordinating with others to achieve desired results

Competencies

Serving Customers

Communicates Effectively

Prioritizing and Organizing Work

Delivering High Quality Work

Learning Quickly

Interacting with People at Different Levels

Minimum Education

High School Diploma or GED

Required Certifications

Working Environment

Indoor and outdoor work, walking, standing, sitting, hearing, bending, crouching. Employee may be subject to extreme noise, extreme temperatures and hazardous conditions.

Use of personal computing equipment, telephone, multi-functioning printer and calculator.

Use of personal computing equipment, telephone, multi-functioning printer and calculator. Ability to travel to and from client meetings, training sessions and other business related events.

Individuals in this role may be required to work outside of traditional business hours to include weekends.

Physical Demands

Exerting up to 20 pounds of force frequently, and / or a negligible amount of force constantly to move objects.

Individuals in this role may be required to stand for periods greater than two hours, with reasonable accommodations.

If the use of arm and / or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

CPS Energy does not discriminate against applicants or employees. CPS Energy is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfers and compensation, to all qualified applicants and employees without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, citizenship status, veteran status, pregnancy, age, disability, genetic information or any other protected status.

CPS Energy will comply with all laws and regulations.