Operations Project Coordinator

Project Coordinator

Location : Phoenix, AZ, 85007 (Hybrid)

12 Months Contract

Morning Shift

Job Description : Position Description

Position Description

Client is seeking a proactive and organized Project Coordinator to support our team in managing grant-funded projects and associated tasks.

This role plays a critical part in ensuring project success by tracking data, coordinating meetings, facilitating communications, and maintaining project documentation.

The Project Coordinator will primarily work remotely, with some required in-office days.

Having experience in project management tools like Smartsheets, Jira, Confluence, and Google Suite are preferred.

Skills Required

Grant Fund Coordination : Assist in managing grant-funded projects by tracking spending, milestones, and outcomes.

Data Management : Maintain accurate project records using tools like Smartsheets, Jira, and Confluence.

Meeting Coordination :

Schedule, organize, and help host virtual and in-person project meetings.

Prepare agendas and follow-up reports.

Communications : Send regular updates, reminders, and reports via email to internal and external stakeholders using Google Suite.

Documentation & Reporting : Compile and prepare documentation for grant compliance and reporting requirements.

Collaboration : Work closely with project managers, finance teams, and other departments to ensure smooth project execution.

Organization skills : Ability to prioritize and manage multiple tasks

Time Management : Efficient in scheduling, tracking deadlines, and project tracking

Skills Preferred

Advanced Project Management Tools : Familiarity with advanced features of project management software.

Conflict Resolution : Experience resolving conflicts within teams.

Risk Management : Ability to identify and mitigate potential project risks.

Data Analysis : Ability to interpret project data and reports for decision-making.

Presentation Skills : Capability to present project updates and reports to stakeholders.

Experience Required

1 2 Years of Project Coordination : Experience in a project coordinator role, where the candidate was responsible for supporting or managing project timelines, resources, and stakeholders.

Experience with Project Management Software : Basic familiarity with tools like Microsoft Project, Smartsheet, or similar software.

Team Collaboration : Demonstrated ability to work with cross-functional teams and departments.

Experience Preferred

3 5 Years in Project Management : Additional experience managing small to medium-sized projects from start to finish. Prior experience in IT Familiarity with Agile or other specific project management methodologies (Scrum, Lean, etc.).

Education Required

Bachelor’s Degree in Business Administration, Project Management, or a related field

Education Preferred

Bachelor’s Degree with Focus on Project Management or operations Certified Associate in Project Management (CAPM) Project Management Professional (PMP)

Additional Information

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background check is required.