Real Estate Office Administrator

Applicants must reside in or be within commuting distance of Richmond Hill, Ontario, Canada to be considered for this position.

This is a full-time position offering flexible hours. Candidates must be available to work Monday to Friday, including evenings and weekends.

We are a group of highly productive team members who are always striving to grow, and we’re looking for a driven and dedicated Real Estate Office Administrator with the same mindset.

All team members contribute equally and yet differently to our real estate business and moving it forward.

Applying for this role is straight forward Scroll down and click on Apply to be considered for this position.

Our ideal candidate has superb organizational skills, strong customer service, and a good understanding of the real estate transaction process.

You’re able to work both independently and collaboratively while thriving in a very demanding and fast-paced environment.

Leadership lives in every position within our business and therefore, your role as our Office Administrator is crucial to our success.

You will act as the main liaison between our team and all of our clients, members of the public, and professional colleagues we collaborate with on a daily basis.

You’ll be responsible for everything from managing calendars and overseeing important deadlines to producing transactional legal documents, creating all of our marketing materials, and implementing lead-generating social media strategies.

If this sounds like you and you’re enthusiastic about the opportunity to join our team as an Office Administrator, we’d love to connect with you to learn more about your goals and see how we can join forces.

Responsibilities :

• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible.
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand.
• Monitor deadlines and provide notices to appropriate parties when necessary.
• Assist the real estate team in facilitating local events to foster connection to people in the neighborhood.
• Prepare MLS worksheets, post and update listings on MLS, post to social media and to all marketing venues within pre-set timeframes.
• Coordinate between sellers, buyers, and service providers / realtors access to homes for the purpose of facilitating appointments such as photography, staging, inspections, open houses, showings, etc.
• Gather all listing information including property notes, property photos, pre-listing materials, listing documents, and information required for proper marketing of properties from both listing realtor and sellers.
• Follow up with sellers and buyers to complete documents, disclosures, and any other required paperwork needed for compliance and for listing and buying a home.
• Maintain client communication, calendar management, database maintenance, and document management.

Qualifications :

• Previous experience in the real estate industry.
• Available evenings and weekends.
• Highly efficient at communicating effectively in both writing and in-person.
• High level of professionalism.
• Acute attention to detail.
• Be focused, reliable, innovative, and productive.
• Remain calm, collected, and motivated in a fast-paced and demanding work environment.
• Passionate about assisting people and providing an excellent customer service experience.
• MS Office proficient; InDesign experience is a value-added attribute.
• Experience with various social media-related platforms (including Canva, Instagram, Facebook, and LinkedIn) is a value-added attribute.

Compensation : $45,000 - $55,000 annually DOE

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