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Program Coordinator Senior

Program Coordinator Senior

Northwestern UniversityEvanston, IL, US
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Program / Project Administrator

Target hiring range for this position will be between $57,000-$70,339 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Provides direction in reviewing & recommending policy & procedure designed to enhance operational excellence of a program / project in order to ensure success. Ensures the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the business area's mission & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Represents program / project on internal & external administrative affairs by recommending alternatives & suggestions.

Administration :

  • Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
  • Develops, maintains & reports on quantitative and qualitative performance measures.
  • Oversees documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties.
  • Issues work order requests for maintenance, repairs & upgrades.

Budgets & Financial :

  • Oversees accurate, efficient and compliant workflow of all transactional processes across areas / units.
  • Creates / enhances internal daily, monthly & annual processes & training.
  • Reviews exceptions forms and reimbursements that require special attention.
  • Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.

    • Communication, Outreach & Recruitment :

  • Ensures program / project success in regard to revenue & expense goals including recruitment, participation, etc.
  • Identifies opportunities and strategies for short- and long-term growth & expansion.
  • Creates & implements program / project brand identity and marketing & advertising strategy.
  • Oversees marketing of new and current programs, working with partner institutions & media to ensure marketing plan effectively targets applicants, sponsors, etc.
  • Ensures that all advertising and marketing materials accurately represent programs.
  • Pursues opportunities for alumni contact & solicitation.

    • Events :

  • Manages programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
  • Manages planning and arrangement of meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
  • Manages event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

    • Human Resources :

  • Manages recruitment & selection process; Performance Excellence plan for each employee; & merit increase process.
  • Supervises & provides consultation regarding complex performance problems & issues; administers leaves; approves timesheets & oversees completion of annual staff Conflict of Interest survey.
  • Applies HR policy to maximize effectiveness of HR administration to meet strategic plan objectives.

    • Student Support :

  • Manages recruitment, application evaluation, interview, selection and notification of students or participants.
  • Supervises student orientation, registration, student life, graduation, etc.

    • Supervision :

  • Supervises 1-3 staff

    • Miscellaneous :

    Performs other duties as assigned.

    Minimum Qualifications :

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • 2 years program / project administration or other relevant experience.
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