Executive Assistant to Dean of Student Affairs - 132768

Executive Assistant to Dean of Student Affairs - 132768

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Job Description

Filing Deadline : Tue 10 / 29 / 2024

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 10 / 17 / 24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 10 / 28 / 24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Earl Warren College is one of eight undergraduate colleges at the University of California, San Diego. Warren College is home to approximately 5600 undergraduate students who may select any major offered by the university.

The colleges are distinguished by their general education curriculum which at Warren encourages both depth and breadth, stresses the relationship between the individual and society, and includes two quarters of writing and ethics for most students.

Warren College has created a dynamic, innovative, energetic, and strong team environment and is looking for staff who values this type of workplace.

The Executive Assistant to the Dean of Student Affairs organizes the efficient and effective day-to-day operations as part of a team under the Dean's areas of responsibility.

Acts as the Dean's primary designee for a number of confidential functions including student discipline. Conducts research as directed by the Dean and prepares confidential reports, letters, and memoranda.

Ensures efficient and effective operations under the Dean's areas of responsibility for student leadership programs, student activities, orientation, residential life, first year experience programs, commencement and assessment.

Works with students, faculty, staff and parents to resolve questions, concerns and problems while providing information and using judgment to determine appropriate courses of action.

Establishes office procedures and performs clerical and administrative services. Coordinates and manages the Dean's calendar and travel arrangements.

Serve as primary liaison between Dean's office and Colleges Business Office (CBO).The Executive Assistant to the Dean also independently manages academic and non-academic conduct cases within the University's judicial system, ensuring that the Dean's Office adheres to federal and state laws, UC policy directives, the Student Conduct Code, and the Integrity of Scholarship Statement.

The Executive Assistant to the Dean complies with a series of overlapping timelines and creates protocols for the proper handling of student conduct cases.

The Assistant to the Dean also receives and processes cases using UCSD's student conduct database.

Work Schedule : Hybrid - 2 days in person (La Jolla) and 3 remote. Occasional evening and weekend hours to support unit and College events and programs such as Orientation, Commencement, Welcome Week, Triton Day, etc.

QUALIFICATIONS

Demonstrated experience managing complex calendar and travel arrangements, planning meetings both on- and off-site.

Proven ability to conduct research and analyze various documents, with the objective of obtaining data and historical information to compile reports or on-going projects.

Demonstrated ability to assimilate a wide range of information in order to provide up-to-date, accurate information to others.

Demonstrated outstanding level of professionalism in providing administrative assistance, including ability to exercise independent judgment, discretion, initiative, tact and diplomacy in handling highly sensitive matters and maintaining strict confidentiality.

Ability to develop and organize systems for the management of student information, confidential files, and general office function.

Superior interpersonal skills and demonstrated ability to interact and communicate effectively with a diverse group of students, faculty, staff, and administrators in a professional manner.

Must possess strong teamwork, collaboration and cooperation skills.

Demonstrated ability to recognize problems, identify potential solutions, implement appropriate resolution, and evaluate results and progress.

Demonstrated ability to proofread own and others work with proper formats for composing and editing documents using a thorough mastery of English grammar, punctuation, and spelling.

Proficient skill utilizing Microsoft Office applications including databases, word processing, spreadsheets, and electronic mail.

Ability to perform the scheduling, organization, coordination and for a wide variety of college and campus-wide meetings and events.

Ability to investigate, analyze, and compile financial and budgetary data and to develop, evaluate and implement sound budget recommendations.

Demonstrated ability to develop and maintain accurate and detailed records.

Proven ability to multi-task, prioritize workload, meet a variety of intermediate and final deadlines that carry a high consequence of error, with frequent interruptions / changing priorities.

SPECIAL CONDITIONS

Background Check required.

Pay Transparency Act

Annual Full Pay Range : $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors.

For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page.

We look forward to hearing from you!

Apply Online

Payroll Title : BLANK AST 3

BLANK AST 3

Department : WARREN COLLEGE

WARREN COLLEGE

Hiring Pay Scale

$59,529 - 62,264 / year

Worksite : Hybrid

Hybrid

Appointment Type : Career

Career

Appointment Percent :

100%

Union : CX Contract

CX Contract

Total Openings : Work Schedule :

Work Schedule : 8 hrs / day, Mon-Fri

8 hrs / day, Mon-Fri

Click Here to

Apply Online

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Executive Assistant to Dean of Student Affairs - 132768

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Posted

10 / 15 / 2024

Job Reference #

132768

context" : "https : / / schema.org","@type" : "JobPosting","datePosted" : "2024-10-15","description" : "

Payroll Title : BLANK AST 3

BLANK AST 3

Department : WARREN COLLEGE

WARREN COLLEGE

Hiring Pay Scale

$59,529 - 62,264 / year

Worksite : Hybrid

Hybrid

Appointment Type : Career

Career

Appointment Percent :

100%

Union : CX Contract

CX Contract

Total Openings : Work Schedule :

Work Schedule : 8 hrs / day, Mon-Fri

8 hrs / day, Mon-Fri

132768 Executive Assistant to Dean of Student Affairs

Filing Deadline : Tue 10 / 29 / 2024

Apply Now

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 10 / 17 / 24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 10 / 28 / 24. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

Earl Warren College is one of eight undergraduate colleges at the University of California, San Diego. Warren College is home to approximately 5600 undergraduate students who may select any major offered by the university.

The colleges are distinguished by their general education curriculum which at Warren encourages both depth and breadth, stresses the relationship between the individual and society, and includes two quarters of writing and ethics for most students.

Warren College has created a dynamic, innovative, energetic, and strong team environment and is looking for staff who values this type of workplace.

The Executive Assistant to the Dean of Student Affairs organizes the efficient and effective day-to-day operations as part of a team under the Dean's areas of responsibility.

Acts as the Dean's primary designee for a number of confidential functions including student discipline. Conducts research as directed by the Dean and prepares confidential reports, letters, and memoranda.

Ensures efficient and effective operations under the Dean's areas of responsibility for student leadership programs, student activities, orientation, residential life, first year experience programs, commencement and assessment.

Works with students, faculty, staff and parents to resolve questions, concerns and problems while providing information and using judgment to determine appropriate courses of action.

Establishes office procedures and performs clerical and administrative services. Coordinates and manages the Dean's calendar and travel arrangements.

Serve as primary liaison between Dean's office and Colleges Business Office (CBO).The Executive Assistant to the Dean also independently manages academic and non-academic conduct cases within the University's judicial system, ensuring that the Dean's Office adheres to federal and state laws, UC policy directives, the Student Conduct Code, and the Integrity of Scholarship Statement.

The Executive Assistant to the Dean complies with a series of overlapping timelines and creates protocols for the proper handling of student conduct cases.

The Assistant to the Dean also receives and processes cases using UCSD's student conduct database.

Work Schedule : Hybrid - 2 days in person (La Jolla) and 3 remote. Occasional evening and weekend hours to support unit and College events and programs such as Orientation, Commencement, Welcome Week, Triton Day, etc.

QUALIFICATIONS

Demonstrated experience managing complex calendar and travel arrangements, planning meetings both on- and off-site.

Proven ability to conduct research and analyze various documents, with the objective of obtaining data and historical information to compile reports or on-going projects.

Demonstrated ability to assimilate a wide range of information in order to provide up-to-date, accurate information to others.

Demonstrated outstanding level of professionalism in providing administrative assistance, including ability to exercise independent judgment, discretion, initiative, tact and diplomacy in handling highly sensitive matters and maintaining strict confidentiality.

Ability to develop and organize systems for the management of student information, confidential files, and general office function.

Superior interpersonal skills and demonstrated ability to interact and communicate effectively with a diverse group of students, faculty, staff, and administrators in a professional manner.

Must possess strong teamwork, collaboration and cooperation skills.

Demonstrated ability to recognize problems, identify potential solutions, implement appropriate resolution, and evaluate results and progress.

Demonstrated ability to proofread own and others work with proper formats for composing and editing documents using a thorough mastery of English grammar, punctuation, and spelling.

Proficient skill utilizing Microsoft Office applications including databases, word processing, spreadsheets, and electronic mail.

Ability to perform the scheduling, organization, coordination and for a wide variety of college and campus-wide meetings and events.

Ability to investigate, analyze, and compile financial and budgetary data and to develop, evaluate and implement sound budget recommendations.

Demonstrated ability to develop and maintain accurate and detailed records.

Proven ability to multi-task, prioritize workload, meet a variety of intermediate and final deadlines that carry a high consequence of error, with frequent interruptions / changing priorities.

SPECIAL CONDITIONS

Background Check required.

Pay Transparency Act

Annual Full Pay Range : $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Apply Now

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.

Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors.

For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

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