Retail Administrative Assistant

Work Location : 3 N Sullivan Rd BLDG N-15 #, Spokane Valley WA

The Opportunity

• Retail Administrative Assistant at a growth-oriented energy company
• Enjoy exposure to various aspects of retail operations, offering a well-rounded experience in the industry.
• Contribution to the success of the retail stores through efficient administrative support and customer service excellence.
• Interact with our friendly and collaborative staff in the local store support center on a daily basis
• Reporting to the VP of Retail, you will provide exemplary administrative support to the Retail Store Support Center and stores.

Key activities include :

• Managing licenses and permits and renewals of them, to include ensuring receipt and posting of licenses and permits at retail locations, and track renewal dates to prevent expiration and renew on timely basis
• Distribute regulatory store licenses and permits for various categories
• Assist with processing invoices, including creating purchase requisitions, and tracking purchase orders with approver names.
• Schedule and ensure compliance of utility backflow prevention tests
• Produce needed spreadsheets, letters, memos, forms, and reports
• Maintain electronic filing of contracts, licenses, permits, and blueprints
• Review invoices for supplies and services
• Greet visitors in a professional and friendly manner
• Maintain retail site lists and emergency contact cards
• Manage store manager / assistant manager cell phone lists
• Collect and distribute monthly operations calendar
• Coordinate arrangements for quarterly retail store managers meetings
• Front desk duties, including answer and direct phone calls, take messages as necessary
• Manage incoming and outgoing mail and packages daily
• Maintain general front lobby upkeep, including resetting conference rooms after meetings
• Ship letters and packages using FedEx, USPS, and UPS services
• Ensure office supplies inventory is kept up-to-date and ordered bi-weekly
• Ensure the break room and office are generally clean and tidy
• Open and close the office each day to prepare for the support team
• Distribute daily mail and supplies to respective departments
• Order, distribute, and monitor inventory of store uniforms, name badges, and special orders
• Organize other meetings / training at internal / external facilities
• Record semi-monthly staff meeting minutes
• Distribute meeting action items list
• Assist in planning department’s participation in events
• Perform all other duties as assigned

Note : This description is intended to give you a general overview of the position, additional responsibilities and opportunities may be identified based on current business needs.

Qualifications

To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.

To be a good fit for the Retail Administrative Assistant opportunity, you will have :

• A high school diploma or a GED equivalent required
• Bachelor’s degree preferred
• Minimum 5 years of experience in an office administration position in a retail or business environment required
• Strong receptionist skills
• Retail store or business regulatory license and permit renewal experience required
• Proficient Intermediate ability with MS Office Suite applications, particularly Outlook email and calendaring, PowerPoint, SharePoint and Excel
• SAP experience preferred
• Demonstrated creativity in office events or social gatherings required
• Demonstrated organization to coordinate and plan internal / external events required
• Experience working with various applications, databases preferred
• Strong spelling, punctuation, and grammar skills
• Advanced attention to detail, organization, and interpersonal skills
• The ability to multitask and support multiple leaders, tasks, and projects
• Keep information confidential required
• Ability to work in office Monday to Friday 7am 4pm or 8am 5pm

About Us

At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically-complex markets. We have built a team of oil and gas industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach.

We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough. As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.

More Good Reasons to work for Par Pacific

Unique Culture

There is nothing ordinary about Par Pacific a niche player in the energy space. And there's certainly nothing ordinary about Par Pacific people.

We are driven, hardworking, entrepreneurial-minded professionals that love to win. If that describes you, you'll fit right in.

Location, Location, Location

Because Par Pacific operates in some of the most beautiful places throughout the country, our employees get to make these places their home and enrich their lives.

The office where you'll work is in the Spokane Valley, WA. It's a vibrant area of the city with plenty of places for lunch or to wind down after work.

Opportunistic growth strategy

At Par Pacific, we look for operations with strong fundamentals and great employees who can move a business forward. Our management team has deep experience in the energy industry, as well as in leading mergers, acquisitions, and integrations of newly acquired companies.

Excellent compensation and benefits

In addition to a competitive salary, we offer a strong comprehensive benefits package that includes medical, dental and vision insurance, a robust allotment of paid time off, a (k) with company match, retirement savings plans, educational reimbursement, and more.

Full-time employees (and their families) are offered medical (with prescription coverage), dental, vision, voluntary critical illness, accident, life / AD&D insurance, Flexible Spending Account and Employee Assistance Program.

Employees can purchase company stock at discounted prices through the Employee Stock Purchase Program.

Hiring Range : $46, - $69,

Benefits :

Full-time employees (and their families) are offered medical (with prescription), dental, vision, voluntary critical illness, accident, life / AD&D insurance, Health Savings Account, Flexible Spending Account, Employee Assistance Program.

Employees can enroll in our company’s k plan and are able to purchase company stock at discounted prices. Effective with hire date, Retail Administrative Assistant will be eligible for 80 hours of vacation a year that will be earned ratably per pay period.

Retail Administrative Assistant will have twelve paid holidays throughout the calendar year.

Our Headquarters

Par Pacific Holdings, Inc., based in Houston, Texas, owns, manages and maintains interests in energy and infrastructure businesses.

We are a growing energy company focused on renewable and conventional fuels in the Western United States. Par Pacific also owns 46% of Laramie Energy, LLC, a natural gas production company with operations and assets concentrated in Western Colorado.

Our common stock is publicly traded on the NYSE under the trading symbol "PARR".

Our Refineries and Logistics Operations

We own and operate refineries in Hawaii, Montana, Washington, and Wyoming, with total operating throughput capacity of over Mbpd.

Par Pacific owns and operates one of the largest energy networks in Hawaii with 94, bpd of operating refining capacity, a logistics system supplying the major islands of the state and 90 retail locations.

In the Pacific Northwest and the Rockies, Par Pacific owns and operates , bpd of combined refining capacity, related multimodal logistics systems.

Our Retail Operations

We own and operate 90+ retail locations in Hawaii under the Hele and 76 brands and 33+ retail locations in Washington and Idaho under the nomnom brand.

Note : Par Pacific will not accept calls from third-party recruiters. All candidates are required to apply through this web posting.

Par Pacific is an equal opportunity employer. Par Pacific prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status,genetic information or any other status protected by applicable law.