Office Administrator

Office Administrator Anticipated starting pay : $30,000-$40,000 / annual depending on experience Expected start date : ASAP Location : West Palm Beach (on-site) Benefits / Perks PTO Holidays Insurance Options Gatsby Glass is a well-established private glass company specializing in installing shower doors and custom glass projects for contractors, homeowners, and businesses.

Committed to delivering high-quality services, we are currently seeking a dedicated individual to join our team as an Office Administrator.

About You : Are you someone who loves to balance multiple spinning plates and wearing a variety of hats? Do you love being able help in providing organization to your team?

Do you enjoy getting down into the details and making sure that all the T’s are crossed and the I’s are dotted? Does it excite you to be able to know that all the books are balanced at the end of the day?

If providing an amazing customer experience on a regular basis is satisfying and makes you smile this may just be the perfect role for you.

Keep reading the descriptions below, and if this sounds like a great fit, we would love to talk to you! About the Role : As an administrative assistant at Gatsby Glass, you will be the first impression for the West Palm Beach Gatsby Glass team when customers call in.

You will provide some basic customer service, both over the phone but also through email correspondence. You’ll be collaborating with the others on the team to assist with estimates, ensure accurate and timely responses are provided, and help with some of the general bookkeeping tasks! The administrative assistance will also provide some onboarding support, inventory management and have some involvement in the social media accounts! Responsibilities : Professionally answer incoming calls and address customer inquiries via email within shared inbox Collaborate with team members to manage the estimate process, ensuring accurate and timely responses.

Assist in drawing up shower and glass projects and maintaining project organization in Trello. Contribute to managing and updating our social media accounts to enhance our online presence.

Support bookkeeping and accounts payable tasks Handle money deposits for accounts receivable. Manage inbound inquiries and assist with general administrative tasks in the office.

Help reorder glass, supplies, and inventory for the shop, ensuring work vehicles are stocked appropriately. Assist in administratively onboarding and offboarding employees.

Maintain a well-organized and efficient office space. Maintain a well-organized and efficient office space. Preferred and Required Qualifications : Previous administrative experience is preferred.

Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Trello or similar project management tools.

Basic knowledge of bookkeeping and financial processes. Familiarity with social media platforms. Ability to thrive in a fast-paced and dynamic work environment.

Physical Requirements : The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job.

The Associate should be able to stand, sit at an office space, see, hear, and understand speech, communicate, lift computer equipment, supplies and materials, use office equipment and computers.

The Associate is exposed to typical office working conditions. If requested by an applicant or employee, we may provide reasonable accommodations to enable individuals with disabilities to perform the essential job functions.

Requests can be sent to [email protected] The above statements are intended to describe the general nature and level of work performed.

They are not intended to be construed as an exhaustive list of all duties required of personnel so classified. We have the exclusive right to alter this job description at any time without notice.

This job search function is performed on behalf of Gatsby Glass of Palm Beach, FL an independently owned and operated company, and not Franchisor, HorsePower Brands.

Franchisor, HorsePower Brands and its affiliates, including HPB Recruitment LLC, is an independent contractor of Gatsby Glass of Palm Beach, FL and does not have any authority to bind, commit, direct, or otherwise control Gatsby Glass of Palm Beach, FL.

Neither HorsePower Brands and its affiliates, including HPB Recruitment LLC nor Gatsby Glass of Palm Beach, FL shall be deemed a joint employer of the other’s employees, and nothing in this Agreement shall be deemed or construed to create a joint venture, partnership, fiduciary or agency relationship between the Parties for any purpose.

Gatsby Glass of Palm Beach, FL employees shall not be deemed employees or leased employees of HorsePower Brands for any purpose, in law or equity.

Applicant acknowledges, understands, and agrees that Applicant is applying for an employment position of Gatsby Glass of Palm Beach, FL and not HorsePower Brands or its affiliates , and that if hired, the Applicant shall be an employee of Gatsby Glass of Palm Beach, FL and not HorsePower Brands or its affiliates.

Applicant acknowledges, understands, and agrees that any claims, disputes, causes of action, of any kind, in contract or tort, at law or equity, related to the employment of the Applicant by Gatsby Glass of Palm Beach, FL, shall be made against Gatsby Glass of Palm Beach, FL, and not HorsePower Brands or its affiliates.

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