HR Assistant

Responsibilities :

• Staffing and Recruiting :
• Coordinates candidate interviews. Post union job bids as necessary. Manage pre-employment assessments. Communicate with hiring managers, candidates, 3rd party recruiters, travel agencies and other interview team members to execute well planned interview days.

Meet and greet candidates. Post positions on external sites

• Posts new hire, org announcements, promotions and YOS communication on TV’s, email, Instagram, Workplace, and any other relevant communication channel
• Generate and maintain various staffing related reports including weekly staffing reports, fill reports, and requisition
• Prepare HR forms (e.g., new hire, employee separation)
• Payroll check distribution
• Maintains attendance tracker and discipline
• Learning and Development :
• Print Standard Operating Procedures binders and other training material
• Schedule check-in meetings and take notes
• Track training completion in Learning Management System
• Create and send communication regarding training details
• Assign computer-based training and generate reports
• Coordinate logistics for training events
• Miscellaneous :
• Contribute to the team effort by taking on other duties / projects as assigned. Cross-trains with other team members in Human Resources to provide ad hoc support as needed
• Active participant with safety culture, WISE elements, and culture
• Liaison with company vendors
• Filing

Job Requirements :

Minimum Qualifications :

• Education and Experience :
• College degree or equivalent combination of experience and education
• 1 year HR-related work or internship experience preferred
• 3 years administrative or support experience in an office environment
• Knowledge, Skills and Abilities :
• Basic understanding of HR laws, practices, and procedures preferred
• Strong verbal and written communication skills
• Good process management and organizational skills
• Analytic skills : Accurate math skills
• Professional demeanor
• Exceptional customer service focus, including attention to producing quality results
• Ability to work efficiently and effectively, while maintaining a strong attention to detail
• Able to maintain strict confidentiality in dealing with employee, candidate, and company information
• Team player who is highly customer service oriented, patient, flexible, and calm under pressure
• Must enjoy a fast-paced work environment
• PC Proficiency in MS Office : Instagram savvy and the ability to navigate within the various computer systems
• Ability to communicate effectively with others
• Ability to prioritize multiple tasks successfully without losing composure or lowering productivity
• Ability to deal with people effectively and tactfully
• Must be capable of producing results within an unstructured and dynamic environment and have the flexibility to identify and respond to changes in priorities
30+ days ago