Subcontract Administrative Assistant

Overview

The Subcontract Administrative Assistant is primarily responsible for the preparation and administration of subcontract compliance for multiple companies, and other activities in support of the administration of government-issued contracts.

This is a temporary position, expected to last for at least 3 months

ESSENTIAL FUNCTIONS :

• Support the contracts department with subcontract compliance requirements
• Obtain required compliance documents from Subcontractors and support their efforts in maintaining compliance
• Assist in building relationships with Subcontractors by being pro-active in their government requirements to Doyon
• Track Certificates of Insurance for Subcontractors and their Lower Tiers
• Maintain detailed and organized electronic and hard copies of compliance documents and maintain Vista Software
• Prepare Subcontract Ledger & Compliance Reports
• Provide support for customer / client activities
• General departmental administrative support
• Other administrative duties as assigned

KNOWLEDGE, SKILLS & ABILITIES :

• Excellent in organizational skills
• Excellent communications skills
• Proven ability to multi-task and meet deadlines
• Proficiency with MS Office Suite

CORE COMPETENCIES :

• Commitment to Excellence - Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations
• Corporate Values - Understands, embraces, and integrates Doyon corporate values into everyday duties and responsibilities
• Customer Service - Identifies and responds to current and future needs by providing excellent service to internal and external customers
• Safety and Security - Promotes a safe work environment for co-workers and customers
• Teamwork - Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization

JOB SPECIFIC COMPETENCIES :

• Attention to detail - Ensures one's own and other's work and information are complete and accurate
• Planning and Organization - Systematically develops plans, prioritizes, organizes and manages resources in order to accomplish business goals within a specific time period

QUALIFICATIONS : Required

Required

• High school diploma
• Must possess strong PC computer and Microsoft Office software skills
• Two years office administration experience

Preferred

• Basic understanding of federal contracts
• Associate or Bachelor degree
• One-year contract or subcontract administration experience
• Construction company or government contract experience

SALARY & BENEFITS : Hourly salary range for this position is $20.00-$25.00. Exact compensation will vary based on skills, experience, education, certifications, and work location.

Employees are eligible to enroll in medical, vision, dental, flexible spending, employee assistance program, group and voluntary life and disability insurance and 401(k) retirement plan.

Paid Time Off, 10 paid holidays, 5 bereavement and 10 jury duty paid leave.

PREFERENCE STATEMENT : Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

REASONABLE ACCOMMODATION : It is Doyon's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

DRUG TESTING : This position is a Safety-Sensitive Role with Federal Background / Security Clearance Requirements. Pre-employment drug testing, including marijuana screening, is a mandatory part of our commitment to a safe and secure workplace.

PAY TRANSPARENCY STATEMENT : The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

We are a Federal Contractor and comply with the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA).

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics.

The EEO is the Law, and the poster is available For questions on the job posting contact (253) 344-5300

If you need assistance or special accommodations during the application process, please contact the appropriate Human Resources Department at [email protected].