Proposal and Contract Specialist

Proposal and Contract Specialist

United States Req #1776

Friday, September 13, 2024

Savvas Learning Company is a global education company that produces award-winning learning solutions that empower educators and engage students with the highest quality content.

Recognized as an industry leader, we serve millions of K-12 learners with innovative, student-centered educational programs that turn today's classrooms into active learning environments.

By embracing technology, personalized learning, and immersive experiences delivered across multiple platforms, we design our learning solutions to be more accessible and relevant to each student.

Our comprehensive solutions for core curriculum, and supplemental and intervention programs - supported by an array of professional development services - allow teachers to use data to inform classroom practices and tailor instructions to an individual's abilities and learning styles.

We are seeking a Proposal and Contract Specialist to manage the development of bids and contracts for state educational materials adoptions which are significant, high-profile, complex government procurements important to Savvas Learning Company's K-12 educational publishing business.

The Proposal and Contract Specialist works closely with key Savvas departments (e.g., Sales, Product Management and Development, Marketing, Finance, and Inventory) and senior stakeholders across Savvas Learning's business.

The ideal candidate has a strong, independent work ethic; a positive 'can-do' attitude; always maintains professionalism;

is flexible, responsive, decisive, detail and deadline oriented; can manage others without authority; is highly motivated and can re-prioritize work quickly with supervision.

Project and / or contract management experience is essential. Experience with management of submissions for large, complex government contracts, or experience working on state textbook adoption submissions, is desired.

The Proposal and Contract Specialist's key responsibility is to manage the on-time submission of all contract adoption bids and product samples for assigned state adoptions, including, pricing, product information, and other related documents.

The Proposal and Contract Manager must use their project management skills to establish and manage meetings with large groups of stakeholders, and record each submission and follow its progress until final state approval.

Upon approval, the Proposal and Contract Manager will manage the contract creation and submission process and fulfill all contract management functions for the term of the adoption (e.

g., price increases or decreases, product corrections and substitutions, state requested changes, and contract amendments and extensions).

The Proposal and Contract Specialist reports to the Adoptions Contracts Manager and is expected to manage assigned adoptions with minimal supervision, problem-solve based on experience in accordance with Savvas's procedures and be fully accountable for all work products.

Primary Responsibilities :

• Project manages all aspects of the state adoption process from analyzing and communicating bid requirements to stakeholders, conducting meetings, submitting various documents throughout the process, through final bid submissions, and execution of state government adoption contracts.
• Undertake all contract management functions for resulting state government adoption contracts, including amendments and changes;

ensure all important contract terms and conditions are implemented and followed.

• Prepare and edit accurately all bids and state government adoption documents including version control, and maintain accurate, current files of in-process and final bids, databases, and other key data.
• Manage project meetings, and communicate project status and other key information, to ensure stakeholder and management input and issue resolution.
• Research, and maintain understanding of, specific state government adoption and bid requirements for assigned states to attain subject matter expert status.
• Build relationships with state government officials who administer and manage state adoption processes, to generate goodwill, and familiarity with Savvas Learning and its instructional material offerings.
• Provide feedback on department processes, suggest areas for improvement and implement new processes as required.

Requirements :

• B.A. degree with minimum five (5) years of project management, bids and proposals management, or contract management experience in a fast-paced, deadline-driven office environment is required.
• Prior project management experience with submissions for large, complex government contracts, or experience with state government textbook adoptions, is preferred.
• Exceptional verbal, written and professional communication skills, as well as excellent organizational and time management skills.
• Ability to work additional time on short notice.
• Proficient in MS Word & Excel, Google (Mail, Docs and Sheets) and Adobe Acrobat.
• Project management certification is desired.

Additional Skills, Knowledge, & Abilities :

• Ability to project manage multiple concurrent high-pressure deadlines requiring participation of others.
• Ability to identify, prioritize and manage multiple tasks necessary to satisfy all state government adoption requirements.
• Ability to hold organized calls, with agendas, and take notes during the calls.
• Proactive, responsive, and engaged with an attitude to always do quality, detailed work.
• Takes initiative by planning and executing ahead of schedule.
• Strives for continual improvement by accepting coaching, trying new things, and making constructive suggestions.

LI-SN1 #LI-REMOTE

Savvas Learning Company provides access to a benefits experience created to offer our employees choice, flexibility, and the opportunity to save money for the future.

Benefits include medical, dental, vision, tax-advantaged accounts, pharmacy, life insurance, disability insurance, matching 401(k), and paid time off.

Our benefits are part of a total package that is carefully designed to support the total well-being of our employees.

Savvas Learning Company is an Equal Opportunity Employer. Savvas Learning complies with all applicable federal, state and local laws regarding recruitment and hiring.

Savvas prohibits discrimination against individuals based on race, color, region, national origin, sex, age, disability, and other protected group status.

We strive to create a fair and inclusive workplace where everyone feels valued and respected. Learn more about your EEO rights as an applicant .

Savvas Learning is an affirmative action employer and participate in E-Verify. E-Verify Know Your Rights

Notice to California applicants : Information collected and processed as part of your Savvas Careers profile, and any job applications you choose to submit is subject to Savvas' California Applicant Privacy Notice .

Other details

• Job Family AIP Eligible
• Pay Type Hourly

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