Payroll Coordinator

Position Summary

Position open until filled / First Review of materials will begin : August 1, 2024

Salary range for this position is : $44,568 / yr. - $59,508 / yr. (depending on experience)

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Under the supervision of the Payroll Manager, the Payroll Coordinator will be responsible for paraprofessional, technical, and clerical tasks in support of Seattle Colleges Payroll and Benefits and Human Resources operations.

This position is primarily responsible for all HR data entry into the HR Information System HRIS. This position serves as first-response to inquiries and service requests, provides information to clients and explains policies, rules and regulations applicable to Payroll and Benefits and Human Resources.

Works independently under general supervision and within established guidelines.Applies specialized knowledge and uses independent judgment in resolving technical and paraprofessional problems and interpreting, explaining, and applying Payroll and Benefits and Human Resources rules, policies, regulations or procedures;

and processing and ensuring the accuracy of Payroll and Benefits and Human Resources documents and records. This position is responsible for the accuracy of records, exercises decision making authority, and initiates corrective action within established guidelines.

This position may direct the work of Student and WorkStudy employees.

As a Seattle Colleges employee, you will enjoy competitive compensation as well as all the benefits as a Washington State employee.

To learn more about our excellent benefits offerings please see our benefits overview here :

WFSE.

Application Requirements :

• Attach current resume
• Attach cover letter addressing how your background intersects with the job
• Required application materials must be completed and submitted online

Notice to Applicants :

Please note that Seattle Colleges is working under hybrid remote and on-site operations, and holding interviews virtually using video conference or teleconference options.

As such, if you are selected for interview, please be prepared to hold your interview virtually.

What you will be working on :

• Holds primary responsibility for all data entry into the HRIS system; involves more senior Payroll and Human Resources team members as needed.
• Responds to inquiries and provides information about Payroll and Benefits and Human Resources rules, policies, regulations or procedures within functional area(s) such as employment examination requirements, benefits eligibility criteria, calculation, and program offerings, classification, compensation, leave rules and procedures;

and employee relations.

• Co-manages department email and service tickets.
• Receives, reviews, ensures the accuracy and completeness of, compiles and / or maintains Human Resources data, documents and records such as leave and salary records and employee data forms.
• Assists Human Resources staff in administering a variety of human resource functions such as employment examinations, employee training and orientation, salary surveys, benefits enrollment and temporary appointments.
• Analyzes and summarizes data and prepares reports using computerized and / or manual systems; enters and / or retrieves data and coordinates the maintenance of computerized Human Resources information or other recordkeeping systems;

verifies accuracy of records and documents adjustments; maintains confidential records.

Compiles data and prepares reports, statistics and statistical summaries, narrative summaries or graphic representations of data;

prepares correspondence and spreadsheets; may analyze and prepare organizational structure charts of departments for all of Seattle Colleges.

• Receives requests for employment verification and other employee info from employees or members of the public; provides or verifies requested information.
• Interprets, explains and applies Payroll and Benefits and Human Resources rules, policies, regulations or procedures.
• Reviews and ensures the accuracy and completeness of Payroll and Benefits and Human Resources documents such as leave and salary records, benefits enrollment or claim forms and employee data forms.
• Prepares responses to unemployment, workers' compensation and / or group insurance claims.
• Manages confidential employee information and records in accordance with local, State and Federal laws such as, FERPA, HIPAA and State Retention Schedule.
• Supports the administration of the District-wide Shared Leave program in partnership with Payroll team members and leadership.
• May recommend and implement internal office procedures; recommends changes in procedures or rules to facilitate effectiveness.
• May conduct training and / or orientation in Human Resources rules, policies and procedures.
• May participate in employment and recruitment activities such as conducting screening interviews, administering and scoring employment examinations, notifying applicants of examination results, certifying candidates for vacancies, participating in job fairs and other outreach activities.
• May direct the work of others.

What you bring as a candidate : (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

Four or more years of office experience including at least six months of experience in a human resource or related setting, OR, Equivalent education / experience.

Physical Requirements :

The Position

Typically works in an office environment and uses a computer, telephone and other office equipment as needed to Perform duties.

The noise level in the work environment is typical of that of an office.

• Encounters frequent interruptions throughout the workday.
• Is regularly required to provide 1 : 1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation.

Disability Accommodation

• Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants :
• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person

Notice of Non-discrimination Statement

Inquiries regarding compliance and / or grievance procedures may be directed to the college's Director of Legal Compliance :

1500 Harvard Avenue Seattle, WA 98122-3803

206) 934-3873