Grant Operations Analyst

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere.

At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association has a phenomenal opportunity for a Grant Operations Analyst with our Advocacy Team.

The Grant Operations Analyst is responsible for providing coordination and planning for multiple federal or state government grant budgets including set-up and management of accounts, invoicing, and reporting for Advocacy.

Responsible for preparing and balancing allowable charges in compliance with government grant requirements. Also responsible for preparing, distributing, or implementing grant resources, calendar, and project administration as assigned including team communications, training and related operational functions.

This is a grant funded position with funding through 6 / 30 / 2029. Funding likely to extend.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations.

To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values.

Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X (formerly Twitter) , and at heart.jobs.

Responsibilities

Coordinates budget development process for assigned state and federal grants. Analyzes prior year budgets to provide mentorship and comparative data for projections.

Reconciles monthly budget reports to provide explanations of variance(s) to the Finance Department. Understands budget and revenue goals and activities for each meeting or program.

Communicates and educates grant staff on the association’s government grant policies and procedures and operations software such as SharePoint, Microsoft Dynamics, E1 Finance system, or other regularly accessed systems and applications.

Serve as E1 mentor for the grant teams

Prepares, coordinates, and distributes team calendar of all events, deadlines, and timelines. Collaborates with other departments to meet departmental and organizational goals.

Implements purchasing process including creation of purchase orders, vendor communication and management and invoice processing.

Ensures that the above are handled in compliance with grantor guidelines.

Facilitates vendor contract management process to ensure contracts are reviewed and approved through internal Procurement and Legal procedures and are in compliance with grantor and government rules for grant funded projects.

Prepares and distributes internal communications and reports as needed to ensure department and project activities are prioritized and completed.

Facilitate communications with project collaborators including national leadership, region field staff, and government grant staff operations or program? managers.

Other duties, projects, or analyses as assigned including participation of cross functional task forces.

Qualifications

Bachelor's Degree in Business Administration, Accounting, related area or equivalent work experience

Three (3) years of experience with meeting planning, contract review and fulfillment, and / or customer service

Three (3) years of experience in project or program planning, budgeting, analyzing and reporting

Federal Government Grant Administration experience

Proficient with Microsoft Office applications

Proficient with financial applications or automated accounting systems

Proficient with assigned functional applications or systems including Customer Relationship Management (CRM) and / or shared document repositories (intranet operations) such as SharePoint

Ability to communicate in writing and orally with accurate grammar and spelling

Compensation & Benefits

Expected pay range will be $65,000- $73,000. Pay is commensurate with experience; geographic differentials to the pay range may apply.

The American Heart Association reserves the right to pay more or less than the posted range.

Compensation Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

Performance and Recognition You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

Benefits We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.

As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor / mentee in our professional mentoring program.

HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

Work-Life Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level.

You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal : Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.