Executive Assistant, New York City

What We Need

Executive Assistant because I’ve Got This’ is not a job title. You enjoy fast-paced environments and multi-tasking is the only work style you know.

You solve problems and move the ball forward because you are strategic like that always thinking 3 steps ahead. You manage your executive(s)day like a tried-and-true cat herding specialist.

Communication and collaboration is JUST.WHAT.YOU.DO. You get things done, and you get them done efficiently.

If this sounds like you, you’re one of us and we want you.

WE’s Global Health team is looking for a talented, self-motivated administrative professional to partner with key senior personnel on a fast-paced, dynamic team.

When you work at WE Communications (WE), you will find compelling work, a supportive administrative network, worthwhile and consistent professional development, outstanding benefits and the opportunity to contribute to the success of our WE Global Health team.

WE values those who share our passion and belief in the power of change, discovery, and innovation. We invest in our future by creating a fun and inclusive workplace full of creative, skilled, curious, and enthusiastic people.

We are all in this together!

This position is hybrid and based in our New York office. Beginning September 2023, North America employees will be asked to come into the office on Tuesdays only.

What you'll be doing

Partner to EVPs and SVPs on the Health team. This position requires a sound multi-tasker who can perform a variety of administrative duties while also managing frequent cross-team interactions and deliverables.

Additionally, this role will act as a liaison between the senior team and agency members, staffers, clients, and vendors.

A successful candidate can communicate well across all teams / levels, manage their time efficiently and effectively while juggling multiple priorities.

You’re good at daily support of key leaders :

• Calendar management
• Travel via our travel agency
• Processing expense reports
• Maintaining Executives' timesheets

You succeed by :

• Applying your strategic business thinking by understanding agency capabilities and how Executive(s) work fits in
• Showing us your stellar communication skills, offering insight and additional context to inform your Executive(s) and / or peers in decision-making
• Taking initiative in support of your Executive(s) and team - proactiveness is serious business
• Screening correspondence and interoffice materials to determine priority and appropriate response. You take action.
• Embracing a larger North America administrative team and occasionally filling in for others on vacation / PTO / leave
• Hitting the ground to run business errands, as needed, to meet required deliverables for meetings, offsites, gifting, etc.

You will work in close partnership and report to the Senior Executive Assistant on the Health team, a fantastic resource to partner with and foster your career development at WE.

You will also partner with our North America administrative team to execute cross-team, client, and agency deliverables our collaboration is vital to the success of our teams and Executives.

What you've been able to accomplish

• 6+ years equivalent level of experience
• Proficiency in MS Word, Excel, Outlook, Teams and PowerPoint is required
• Ability to make solid business decisions, problem-solve and simultaneously handle multiple job task and / or priorities
• Ability to be objective and discreet with sensitive information
• Ability to demonstrate a high degree of professionalism
• Ability to manage high levels of stress
• Ability to receive and provide constructive feedback
• Ability to work in a team setting with diverse personalities
• Ability to work independently with little to no supervision
• Excellent grammatical, editing, proofreading and communication skills
• Excellent organizational and prioritization skills

About Us

WE Communications :

WE is one of the largest communications and integrated marketing agencies in the world. We’re independent, we’re all about our people both our clients and our employees and we believe in the power of communications to move audiences to positive action.

For more than 30 years, we have been helping translate complex innovations into powerful, persuasive stories. Our sector expertise across key verticals including technology, healthcare, consumer, and brand purpose translates into insights and strategies that are informed, current and credible.

We work with companies that are embracing the ever-evolving digital world to reinvent themselves, to deliver new value to their customers or reach them in new ways and ultimately improve people’s lives.

Your Salary :

The target range of base salary in all locations within the United States for this role is $64,000 - $80,000 per year. Actual salary is influenced by a wide array of factors including but not limited to business needs, level of responsibility, skill set, level of experience, and geographical location.

Benefits :

• Comprehensive benefits program including medical, dental, and vision coverage
• Generous time off including PTO, holidays, annual wellness break, summer Fridays and personal days
• 401k plan including company match and financial wellness support
• 16 weeks of paid parental leave for all employees
• 22-24 weeks paid parental leave when coupled with Short-term disability
• 2 weeks caregiver leave
• Support with home office equipment
• Bi-annual Wellness Credits
• Monthly Technology Credit (to offset internet / phone costs)
• Community Engagement Days
• Learning and Development Programs for our employees

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