Secretary II B

The Curriculum and Instruction Department in Rockwood is hiring a new administrative assistant to support the Rockwood School Community.

$ per hour 12 month calendar with standard benefits

$ per hour after July 1, 2024

This position works 8hours per day and 40 per week.

The scheduled work hours for this position are 7 : 30 AM - 4 : 00 PM

This institution is an equal opportunity provider.INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW.

Internal closing date is May 16, 2024.

POSITION SUMMARY : With minimal supervision, performs moderately complex office assignments within a school setting or support facility.

ESSENTIAL FUNCTIONS :

• Maintain a professional work environment and foster positivity in all communication.
• Efficiently manage incoming and outgoing mail and deliveries to ensure timely distribution.
• Collaborate with coordinators to assist in the creation and formatting of curriculum documents.
• Maintain accurate records and ensure organizational efficiency through the management of various documents and spreadsheets.
• Assist in travel arrangements, including monitoring approval processes and preparing comprehensive travel packets.
• Handle supply orders and purchase requisitions, oversee shipping and receiving processes, and ensure inventory management through barcode tracking and transfer management.
• Oversee inventory management tasks, including barcoding items, facilitating transfers through inventory software, conducting physical inventory counts, and communicating processes for obsolete resources.
• Facilitate meeting logistics by reserving appropriate locations, managing event setup, assisting with food arrangements, and providing support during and after meetings.
• Provide administrative support to the curriculum coordinators and complete additional duties as required to facilitate the department's objectives.

ESSENTIAL SKILLS AND ABILITIES :

• Ability to favorably interact with children, staff, parents and management.
• Ability to perform data entry, clerical and record keeping duties.
• Manual tasks include stooping, bending, twisting, lifting and manipulating equipment and supplies.
• Capable of receiving and executing verbal and written instructions.
• Ability to set good example for fellow workers by consistently performing job tasks in a positive manner.
• Ability to lift moderate weights of fifteen pounds.

BASIC REQUIREMENTS :

• High school diploma or GED; prefer some formal secretarial knowledge.
• Knowledge of office procedures, computers, use of copy equipment, calculator, fax, email and Microsoft Office programs.
• Skill in handling multiple tasks and prioritizing assignments.
• Ability to handle verbal and written communications in a tactful manner.
• Possess excellent understanding of grammatical rules of correspondence.
• Possess genuine interest in serving children in a school setting.

EQUIPMENT USED :

Standard office equipment.

WORK ENVIRONMENT :

Ability to work in a variety of locations, travel throughout the District, work non-traditional hours which may include evenings and weekends and meet the physical demands of handling a variety of student needs.

While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand and reach.