Program Accounting Specialist

Job Description

Job Description

CAREER OPPORTUNITY

Agate Housing and Services is an innovative and collaborative nonprofit organization whose mission is to end homelessness and relieve hunger through action and advocacy.

We progress toward this goal by providing emergency services, shelter, and housing programs for individuals and families.

We meet people experiencing homelessness where they are and accompany them on their journey to safe, stable housing and a healthier life.

We believe that housing is a basic human right.

Agate Housing and Services values are :

Integrity : Consistently doing the right thing even if it isn't the popular thing.

Equity : Fighting the status quo by actively examining and changing the way things are done to better represent the people who are most impacted by homelessness and hunger.

Humanity : Understanding how these issues impact us- the community, our staff, and the people we work with- as a collective and developing relationships by establishing trust when we put in work to understand the needs of people experiencing homelessness and hunger.

Creativity : Responding to the needs of the community with innovative and unique solutions.

Agate Housing and Services is an Equal Opportunity Employer / AAE, offering competitive pay and exceptional benefits including;

medical insurance, employer paid dental and life insurance, short term disability, 4 weeks of paid time off in the first year of employment, and a 401k retirement savings with an employer match.

POSITION DESCRIPTION & OVERVIEW

Title : Program Accounting Specialist

Reporting To : Associate Controller

Schedule : Mon-Fri, 8am-4pm, Daytime Flexible

Compensations : $30 - $35 / hr (DOQ)

Job Classification : Salaried, Non-exempt, Full-time, 40 Hours / Week

Union Representation : This position is not a union represented position

The Program Accounting Specialist will report directly to the Associate Controller and perform routine accounting tasks supporting the Rep Payee program to include processing some receipts and accounts payable while providing other support, as needed, to the rest of the accounting department.

PRIMARY DUTIES AND EXPECTATIONS

• Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices
• Reconciles processed work by verifying entries and comparing system reports to balances
• Charges expenses to accounts and cost centers by analyzing invoice / expense reports, recording entries
• Pays vendor by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks and resolving purchase orders, contracts, invoices, or payments discrepancies and documentation
• Ensures credit is received for outstanding memos
• Maintains accounting ledgers by verifying and posting account transactions for payables
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Maintains historical records by scanning and filing documents
• Supports management of key vendors relationships
• Ensures all invoices are free from sales tax and ensures vendors have appropriate documentation for sales tax exemptions
• Protects organization's value by keeping information confidential
• Updates job knowledge by participating in education opportunities
• Maintain A / P filing systems
• Ensure that Program checks are properly documented and approved in accordance with established internal control procedures, including verifying that client balances are available and approved by Rep Payee Program staff supporting the payment to be made
• Reviews and approves debit card load requests and processes loads with the bank
• Enters positive pay for checks and ACH to the bank; approves void check requests
• Deposits and records incoming checks and ACH transactions in coordination with the Receipts Accountant
• Other duties as assigned

REQUIRED QUALIFICATIONS

• Two-year degree in accounting required
• 3-5 years in Accounts Payable experience, preferably in nonprint sector
• Some payroll experiences a plus
• Strong communication skills
• Superb attention to detail
• Ability to prioritize tasks, work independently and meet deadlines
• Strong organizational skills and attention to detail
• Proficient using accounting software (Sage Intacct a plus), Excel and MS Office
• Ability to maintain confidentiality of sensitive materials and information

In addition, successful applicants will embrace the following perspective, skills, and abilities :

• Commitment to Agate Housing and Services' values and mission of ending homelessness and relieving hunger through action and advocacy
• Commitment to working towards an anti-racist culture both within Agate Housing and Services and the broader community
• Hold the belief that every household can achieve housing stability
• Commitment to harm reduction and housing first philosophies.
• Ability to work respectfully with clients, coworkers, and key stakeholders who are diverse with respect to race, ethnicity, gender identity, sexual orientation, socio-economic status, and religion
• Ability to establish rapport quickly with people experiencing a crisis through use of trauma informed care, client centered care, and strengths-based approaches
• Ability to meet expectations regarding paperwork and documentation through organizational skills, a strong attention to detail, and the ability to work efficiently and accurately, competency and comfort using technology and computers

We encourage applicants with lived experiences to apply. However, if you have received services from Agate Housing and Services within the last two years this will make you ineligible for employment.

PREFERED QUALICATIONS

• Bachelor's Degree in relevant field
• Knowledge of, or experience with Sage Intacct
• Experience working in a 'fiduciary-like' role

REFERRAL BONUS PROGRAM

Do you know someone who you think would be a good fit for a position at our organization? Please refer them! Agate Housing and Services offers a $250 bonus to employees who refer qualified candidates for current openings.

The referring candidate must clearly state the name of the employee who referred them in the section of the application that requests this information.

The Referral Bonus Form must be submitted to Human Resources no later than 30 days after the referred employees begin employment.

Any Referral forms submitted after 30 days will not be processed.

To be eligible for rewards, candidates must be hired as permanent full or part-time employees (this excludes on-call, employees, temporary employees, interns, or contract workers).

When applying for the position, candidates must clearly state the name of the current employee that referred them. The referral bonus will be paid out within one month of the candidate's six (6) month anniversary.

There is no cap on the number of referrals bonuses an employee can receive!

HOW TO SUBMIT YOUR EMPLOYMENT APPLICATION

Visit agatemn.isolvedhire.com and select the opening for which you wish to apply. Submit your information under "Apply Now" and you will be directed to the full application, where you can upload your resume and cover letter .

If you have previously created an account to apply for a position at Agate Housing and Services, log in to your account before attempting to apply for another position.

Applications will be accepted until position is filled. Qualified applicants will be selected for interviews as applications are received.

No phone calls please.

Agate Housing and Services is proud to be an equal opportunity workplace and strives to promote an environment that is diverse and inclusive where all individuals are treated with dignity and respect.

Employees actively participate in various committees that give voice to staff to create active participation and involvement in shaping the future of our agency.

Agate Housing and Services is an equal opportunity employer and encourages applications from people of color, Indigenous people, persons with disabilities, and LGBTQ+ individuals.