Executive Administrative Director (Secret Clearance Required)

Executive Admin Director

The Administrative Clerk’s duties will include :

• Greeting all visitors entering the Front Office’s area, providing initial information, as appropriate;
• Managing multiple individuals’ calendars; responding to and / or initiating meeting requests;
• Coordinating and arranging logistics with visitors, to include building access and escorting;
• Coordinating and scheduling meetings, presentations, briefings, etc., between the customer’s office and other offices across the Bureau and providing recommended dates, times, locations;
• Organizing and preparing for meetings, to include requesting and distributing read-ahead materials, resolving scheduling conflicts, sending reminders, attending designated meetings and taking meeting minutes;
• Drafting, reviewing, and sending communications on behalf of the Front Office leadership team;
• Assisting with drafting, reviewing, issuing, and tracking memos, briefing materials, taskers, or other official documentation with the office’s senior leadership;
• Answering and responding to phone calls on behalf of the office, to include transferring calls to the intended recipient;
• Taking detailed notes from visitors or callers and relaying them to the intended audience in a clear manner and actionable;
• Coordinating, organizing, and documenting administrative process improvements;
• Assisting with the planning, preparations, and execution of office social activities, team-building events, holiday parties, etc.
• Representing the customer in all interactions with visitors, government employees, etc.;
• Other general administrative tasks, as assigned.

Required qualifications for the Documentation Specialist include :

• 5+ years of experience as an Administrative Assistant for senior-level executives and / or government leadership;
• Proficiency with Microsoft Office, to include using SharePoint sites for document storage and collaboration;
• Excellent skills in communication, documentation, organization, and multi-tasking;
• Exudes calmness under pressure;
• Strong attention to detail, to include strengths in proper grammar, punctuation, and writing skills;

Additional requirements for all levels :

• Experience at working both independently and in a team-oriented, collaborative environment; and
• Excellent communicator with strong customer focus.

Hours :

• Available to work 5 days / week onsite, standard business hours
30+ days ago