SUMMARY
The Procurement and Accounts Payable Supervisor oversees all aspects of procurement processes and accounts payable functions within the organization.
This role requires strong leadership skills, attention to detail, and a comprehensive understanding of procurement principles, accounting practices, and financial management.
The Supervisor ensures efficient procurement practices, timely payments to vendors, and compliance with company policies and procedures.
ESSENTIAL RESPONSIBILITIES include the following. Percentages are to be assigned to all major functions of the position, indicating priority.
Other duties may be assigned.
1.Procurement Management :
- Develop and implement procurement strategies to meet organizational objectives.
- Identify cost-saving opportunities and negotiate favorable terms with suppliers.
- Oversee the procurement process from requisition to purchase order issuance.
- Maintain accurate records of procurement transactions and vendor contracts.
- Evaluate vendor performance and establish preferred supplier relationships.
2.Accounts Payable Management :
- Manage the accounts payable team and ensure accurate and timely processing of invoices.
- Review and approve invoices for payment, ensuring compliance with contractual agreements and internal policies
- Resolve invoice discrepancies and payment issues in collaboration with relevant stakeholders
- Maintain vendor accounts, including reconciliations and vendor communication.
- Prepare and analyze accounts payable reports for management review.
3.Financial Controls and Compliance :
- Establish and enforce internal controls to safeguard company assets and prevent fraud.
- Ensure compliance with regulatory requirements and company policies related to procurement and accounts payable.
- Participate in internal and external audits, providing documentation and support as needed.
- Stay informed about industry trends, best practices, and regulatory changes impacting procurement and accounts payable.
4.Team Leadership and Development :
- Hire, train, and mentor staff members to build a high-performing procurement and accounts payable team.
- Provide ongoing feedback and performance evaluations to team members.
- Foster a collaborative and supportive work environment that promotes accountability and professional growth.
SUPERVISORY RESPONSIBILITIES
This position has supervisory responsibility.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or abilities required.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Bachelor's degree in Business Administration, Finance, Accounting, or related field.
- 5+ years of experience in procurement, accounts payable, or related field.
- Prior experience in a supervisory or leadership role.
- Strong knowledge of procurement processes, contract management, and vendor relations.
- Proficiency in accounting principles and financial analysis.
- Excellent communication, negotiation, and interpersonal skills.
- Ability to prioritize tasks, meet deadlines, and work effectively under pressure.
- Proficiency in ERP systems and financial software.
LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
MATHEMATICAL SKILLS
Basic math ability
REASONING ABILITY
Ability to apply common-sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations.
Ability to maintain a courteous businesslike manner when interacting with outside contacts and other employees. Ability to use good judgment.
Ability to organize, solve problems, work as part of a team, handle multiple tasks, and meet deadlines.
CERTIFICATES, LICENSES, REGISTRATIONS
Not applicable
OTHER SKILLS AND ABILITIES
- Able to read, speak, write, and understand the English language.
- Possess the ability to make independent decisions when warranted.
- Possess the ability to deal tactfully with coworkers, residents, family members, visitors, governmental agencies, and the public.
- Must possess the ability to enhance teamwork.
- Must possess the ability to plan, organize, develop, implement, and execute programs and events.
- Must demonstrate patience, tact, a cheerful disposition, and enthusiasm in all situations.
- Must be familiar with all laws and regulations which affect our industry.
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