Nick Ushakov: Personal Assistant (remote)

Personal Assistant to Nick Ushakov - a successful entrepreneur in the US (remote)

Nick Ushakov is one of the co-founders of TraceAir - a Silicon Valley-based startup supported by tech-focused venture fund Sistema VC, ENGEO, Independent Construction, and 500 Startups.

Founded in 2015, TraceAir is a cloud platform designed to help construction companies control progress, quality, and costs with a visual interface and smart analytics, leveraging drone data for enhanced management.

Nick's entrepreneurial spirit was evident from a young age. His first venture involved reselling mobile phones. Together with a friend, he would scan newspapers for underpriced phones, purchase them, and resell them at a higher price in the next edition of the same newspaper.

His interest in technology led him to pursue a degree in Mechanical Engineering at the University of Bristol. Seeking to combine his technical expertise with business acumen, he later earned a degree in Management Science and Engineering from Columbia University in New York.

This move not only helped him transition to the US but also allowed him to refine his understanding of both engineering and business.

After graduating from Columbia University, Nick aimed to deepen his business knowledge, particularly in marketing. He joined a brand strategy boutique consulting firm in New York, where he worked with prestigious clients like Google, Chanel, PayPal, and Unilever.

However, after six months, he realized that he missed the opportunity to create tangible products and see them being used in the real world.

This realization prompted him to leave the corporate world.

Driven by his passion for innovation and creation, Nick, along with his co-founder Dmitry, started TraceAir and has been dedicated to it full-time ever since.

The mission of TraceAir is to automate construction processes through advanced technology.

Outside of his professional endeavors, Nick is an adventure-seeker and a curious individual. He regularly listens to audiobooks, works on his own film screenplays, and surfs big waves.

His diverse interests and relentless curiosity continue to fuel his entrepreneurial journey.

Now Nick is pretty busy with his tasks & schedule, so he's looking for a part-timePersonal Assistant to help him organize his tasks and make it a perfectly detailed & structured combination of day-to-day activities.

Are you an organized, tech-savvy, and thoughtful person who wants to work with an experienced entrepreneur and learn from him? Apply now!

What will you do?

Organize and book travel arrangements , including flights, accommodation (Airbnb, hotels), and local transportation.

Plan itineraries for various destinations, identifying local sports facilities, restaurants, events, and other points of interest.

Maintain and update a detailed travel calendar to ensure timely attendance of scheduled activities and events.

Conduct thorough online research to gather necessary information for various personal tasks or projects.

Compile and present research findings in a clear and organized manner.

Assist in movie production, conducting research related to film production, including identifying and contacting potential producers, assisting in organizing and managing film project timelines, ensuring that all deadlines and milestones are met.

Assist in building and maintaining a structured system for personal habits , including sports, nutrition, and health research.

Ensure timely participation in events and activities by managing logistics and minimizing administrative burdens.

Handle miscellaneous personal tasks that have been delayed or overlooked.

Assist with various business-related tasks , such as organizing data in tables, finding specific information, and making business-related calls.

Prepare, proofread, and format documents and presentations.

Coordinate with external companies and organizations for supplies, services, and other business needs.

Requirements :

Excellent English skills - you may communicate with Nick in Russian (if you speak it, not needed though), but you'll definitely need strong English to communicate with other people and organizations.

Excellent attention to detail and we mean EXCELLENT! You should be the person who cares about every small detail and the one who checks for the mistakes of others.

High level of intelligence and problem-solving skills. Your task is to find solutions, so you never stop until you reach the goal.

Organized and detail-oriented , ensuring all tasks are completed accurately and efficiently.

Strong communication skills , with the ability (and desire) to make phone calls and talk to people effectively.

Proactive and persistent, capable of thinking outside the box and following through to resolve issues.

Competent in using technology and various online tools for research and organization.

Ability to work with multiple tasks at the same time without losing the quality of your performance.

Efficiency - you know exactly how to organize not only your work and personal time and don't want any minute to go to waste, but you are a supernatural organizer who can bring the chaotic life of another person to an ideal structure.

Self-reliance and proactivity - you are a person who can work under little or no supervision, always make sure to complete your tasks, and meet deadlines.

You never hesitate to suggest new ideas.

You are ready to be honest with your manager, discuss problems and complicated situations. You are not afraid to ask questions if some part of a task is unclear.

Not necessary, but will be a great plus :

Preferably, some previous experience in a similar role of a Personal Assistant, demonstrating the ability to handle varied and complex tasks.

Experience in travel planning, research, business support, or a related field is advantageous.

Experience in the film industry or a role supporting creative projects is a plus.

Higher education is preferred, but not mandatory if relevant experience and skills are demonstrated.

Working hours :

Flexible working hours are required , as tasks can generally be completed out of sync with immediate needs, so he expects you to work 4 hours per day.

What we offer :

Part-time schedule (4 working hours per day, 5 / 2). We will not consider the candidates planning to combine several jobs.

Unique opportunity to work closely with a successful entrepreneur in the US.

Remote work. You may be located in almost any country or city, just need a good Internet connection, a computer to work from, and the opportunity to adjust your working schedule for Nick.

Stability - this is not an internship or project work; we consider only the candidates looking for a long-term commitment.

Quick selection process.

Application deadline : June 21, 2024.

Please note that the later you apply - the more intensive your selection process will be; for example, you will have less time for the test assignment, etc.

• 1. Fill in the application form - attach your CV;
• 2. Complete the test assignment;
• 3. Have a Zoom interview with Hire5’s Recruiter;
• 4. Have a Zoom interview with Nick;

5. Get hired!