Administrative Assistant - Part Time

Administrative Assistant - Part Time

Brooklyn Center & Hauppauge Center

School of Social Work

JOB SUMMARY :

The Administrative Assistant provides administrative support and secretarial services to the program coordinator, administrators, faculty and student body of the Brooklyn & Hauppauge Extension Centers Social Work Program. Responsible for being knowledgeable about general information related to admissions. Provides clerical support for admissions / recruitment, academic operations, field education, student affairs, special events, and continuing education programs.

Pre-employment assessments on Microsoft Word and Excel will be conducted. Our union positions have excellent benefits including tuition remission for the employee, spouse and dependent children.

SALARY INFORMATION :

In compliance with New York's Pay Transparency Act, the annual base salary for this union position is $33,278. For a list of benefits provided to employees, please click here.

REPORTS TO : Program Coordinator for Brooklyn & Hauppauge Extension Centers, Social Work Program

RESPONSIBILITIES & DUTIES :

Documentation and Information Management :

• Prepare and print materials such as letters, memoranda, forms, purchase orders and vouchers, using computers and relevant peripheral equipment.
• Compose and respond to routine correspondence.
• Proofread and edit documents for accuracy, formatting and completeness.
• Use office software packages and collaborative applications such as Word, Excel, and Google applications in document preparation, file maintenance and report generation.
• Collect information or data from various sources; file and retrieve books, documents and / or data as needed. Update existing files.
• Create and / or maintain filing systems.
• Maintain departmental records; keep separate confidential records when instructed.
• Retrieve and format electronic data; compile and merge data from various media and sources.
• Prepare and process various forms, e.g., admissions forms and other forms.
• Prepare charts, graphs, or tables for presentations, reports, and / or interoffice communications.
• Maintain financial and / or student records and databases, and update them as necessary.
• Coordinate enrollment management systems via robust electronic spreadsheets; assist program coordinator with generating reports and creating state-of-the-art presentations to show enrollment trends, projections, FTEs, and student body characteristics.

Communications and Customer Service :

Transaction Processing :

Other :

REQUIREMENTS : (Knowledge, Skills and Abilities)

EDUCATIONAL / EXPERIENCE REQUIREMENTS :

HOURS :

ABOUT ADELPHI :

Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students' lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core FourArts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island's oldest private coeducational university, serving more than 7,250 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students 79 undergraduate programs, more than 84 master's degree and doctoral programs, and 63 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the