Senior Business Administrator, Thirty Million Words

Department

BSD SUR - OHNS : Thirty Million Words

About the Department

The TMW Center for Early Learning + Public Health at the University of Chicago develops, tests, and implements evidence-based interventions designed to promote very young children’s cognitive and social-emotional development, with a priority placed on that of children living in poverty.

TMW Center interventions are designed to be overlaid onto existing health, education, and social service systems working at scale in a given community in order to meet families where they already are.

The TMW Center has a robust research and development strategy that includes further development and testing of TMW interventions;

harnessing technology to support behavior change, intervention engagement, and analysis; and furthering strategies to engage adult caregivers (parents, early educators and others) in the TMW Center’s interventions across the health, early learning, and social service sectors.

Job Summary

This position manages a broad range of business operations for the Thirty Million Words Center for Early Learning + Public Health (TMW).

Develops and implements office procedures and policies and ensures compliance. Leads student and staff onboarding and orientation efforts in close coordination with team leads.

Responsibilities

• Identifies needs for student staffing support across TMW projects.
• Provides general management and administrative support for staff and students, including general office orientation.
• Manages and allocates office resources such as workspaces, computers, phones, and common spaces.
• Develops, maintains, and trains on office-wide policies such as travel documentation and reimbursement and emergency preparedness plans.
• Uses best practices to develop and execute organization's operational and overall strategic plan. Develops and implements relevant policies and procedures and ensures compliance.
• Plans, develops, analyzes and manages budget, including developing multi-year budget forecasts. May oversee the preparation and management of grant and contract proposals, ensuring compliance with all University, federal and private foundation guidelines and regulations.

Develops financial reports and assists with seeking funding for grants.

• Works with minimal guidance in space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations.
• Performs other related work as needed.

Minimum Qualifications

Education :

Minimum requirements include a college or university degree in related field.

Work Experience :

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications :

Preferred Qualifications

Education :

Advanced degree in a related field.

Experience :

Prior experience in an academic medical center.

Preferred Competencies

• Excellent people skills including the ability to build strong rapport and trust and maintain confidentiality.
• Handle multiple tasks and assignments simultaneously.
• Problem-solving skills, including a strong ability to prioritize.
• Excellent organizational skills, including strong attention to detail.
• Initiative, independent judgment, and discretion.
• Think creatively and to translate creative ideas into concrete work product.

Application Documents

• Resume / CV (required)
• Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

Benefits Eligible

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Posting Statement

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For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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