LEGAL SECRETARY - PROSECUTOR'S OFFICE

Type : Full TimeSalary / Pay Rate : $40,000 / yearPosted Date : 12 / 15 / 2022 8 : 56 AM

Prosecutor's Office

Full-time, 35 hours per week, Non-Exempt

Types legal documents such as complaints, indictments, motions, briefs and jury charges. Requires specialized knowledge of legal forms, terminology, processes and procedures.

Essential Functions

• Position maintains the Assistant Prosecutors' calendar and responds to all courtroom deadlines.
• Position copies and prepares an inventory list of discovery / additional discovery; types all legal documents; prepares witness lists;

closes out files (by Order, Administrative Dismissal & No Bill).

• Position responsible for proofreading legal documents for appropriate legal citations; files special notices; initiates and composes form letters and other routine correspondence.
• Position monitors and responds to all incoming / outgoing phone messages; may temporarily assist with receptionist and mailroom duties as needed;

coordinates incoming mail / packages for assigned attorney; maintain confidential follow-up and other legal records and files.

Position types standardized legal forms needed for special legal action such as briefs, motions, orders, indictments, complaints, jury charges and discovery packets.

Essential Qualifications

• A high school diploma or equivalent is required. An Associate's Degree in Business / Secretarial Science / Secretarial School Certification and / or 4 year degree is preferred.
• Some secretarial experience is required. Must be able to type with accuracy and speed. Competent computer skills are necessary in software programs such as Microsoft Office products to include Word, Outlook & Excel.
• Must have the ability to learn to utilize various types of electronic and / or manual recording and information systems used by the agency, office or related units.
• Must have the ability to transcribe dictation from recording equipment (CD's, DVD's, Cassette Tapes), or by other means, with accuracy, speed and neatness, and the ability to transcribe from Spanish to English is preferred, but not required;

ability to read write, speak and understand the English language sufficiently to perform duties of this position.

Ability to communicate professionally with all types of people.

At the sole discretion of the Prosecutor, certain criterion may be waived based on any special skills, talents, or expertise that a candidate might possess which are needed by the Prosecutor to enhance the mission of the office.

Background Checks : All prospective employees must have the ability to pass a comprehensive background investigation to be performed by the Somerset County Prosecutor's Office.

This background investigation includes, but is not limited to the following; federal and state fingerprint check for criminal record, reference checks, credit checks, domestic violence registry check, motor vehicle license check, unannounced home visit and neighbor check and automated traffic warrant and criminal warrant checks;

and, you must have the ability to pass a drug screening urinalysis to be performed by the Somerset County Prosecutor's Office.

A negative result is a condition of employment. A positive result will automatically disqualify you from employment.