Project Manager Assistant

Be part of a growing employee-owned company that has been around for over 75 years!

Southern Air, Inc., is a company dedicated to employee growth and excellent customer service. We serve clients throughout the Virginia, West Virginia, and North Carolina regions.

This opportunity is located in Lynchburg, VA.

Southern Air, Inc. rewards your commitment with excellent wages and benefits, including participation in our ESOP (Employee Stock Ownership Plan), Holiday / PTO, medical, 401(k), and career opportunities.

Join our team and enjoy the rewards.

The Project Manager Assistant provides administrative support to our Project Managers by coordinating project activities related to any projects.

The position’s main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication with all parties involved.

The Project Manager Assistant handles multiple projects within a fast-paced environment and is open to constant changes and challenges.

The ideal candidate will be highly organized and able to manage multiple projects without day-to-day guidance.

Primary responsibilities include but are not limited to :

• Ensures all project documentation is accurate and uploaded into internal and external systems
• Submittal Log
• RFI Log (Request for Information)
• Daily Logs
• Change Order files and logs
• Construction Documentation Drawings and Specifications
• Contract Document Log (i.e., dates of each plan / specification issuance)
• Punch List log / file Closeout document logs
• Create and Update Project Schedules with the Project Team
• Monitor and expedite weekly reports for accuracy. Provide timely data input and / or correction information to insure accurate and beneficial reporting
• Coordinate and communicate effectively with the team and clients, technically assist field personnel
• Prepare / assemble and log all required closeout documentation (i.e. O&M manuals, as-built drawings, attic stock, warranties, etc)
• Work with outside vendors, subcontractors, and city / county office personnel
• Coordinate travel needs
• Utilize spreadsheets to track budgets, dates, and other information
• Printing / Scanning project documents and drawings
• Perform any other duties as required / directed

Qualifications :

• Ability to work on several projects simultaneously and prioritize work
• Strong aptitude to work within deadlines
• Ability to communicate ideas of process improvement / forward-thinking
• Integrity, honesty, and responsibility with a desire to contribute to the team’s success
• Proficient in Microsoft Products, including Excel, Word, PowerPoint, and Projects
• Highly organized in both time and resources
• Comprehensive understanding of customer service, principles and practices
• Ability to work within a team or independently as needed
• Strong written and verbal communication skills
• Proven ability to multi-task in a fast-paced environment with speed and accuracy
• Intermediate computer and / or tablet / iPad experience
• Must be able to pass a background / drug screen
• Preferred but not required : Ability to read and understand construction plans, contracts, and related documents; administrative experience

Rewards - Southern Air, Inc. offers a complete package of total rewards that goes beyond a competitive salary :

Health Plan With company contributions to employee health savings account

Dental Plan

401k with company match

ESOP (Employee Stock Ownership Plan)

Vision Plan

Short-Term & Long-Term Disability

Supplemental & Dependent Life Insurance

Life Insurance & Accidental Death and Dismemberment (AD&D)

PTO (Paid Time Off) for vacation and other purposes

Employee Assistance Plan

All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.