Senior Paralegal - Corporate Governance and Equity Administration

Senior Paralegal - Corporate Governance and Equity Administration

New City, NY, USA

Job Description

Posted Friday, August 22, 2025 at 4 : 00 AM | Expires Friday, October 31, 2025 at 3 : 59 AM

Company Overview and Culture

EXL (NASDAQ : EXLS) is a leading data analytics and digital operations and solutions company. We partner with clients using a data and AI-led approach to reinvent business models, drive better business outcomes and unlock growth with speed. EXL harnesses the power of data, analytics, AI, and deep industry knowledge to transform operations for the world's leading corporations in industries including insurance, healthcare, banking and financial services, media and retail, among others. EXL was founded in 1999 with the core values of innovation, collaboration, excellence, integrity and respect. We are headquartered in New York and have more than 55,000 employees spanning six continents. For more information, visit http : / / www.exlservice.com.

Senior Paralegal – Corporate Governance and Equity Administration

Location : Must be based in Eastern US Time Zone (Hybrid) NJ / NY office

About EXL : EXL (NASDAQ : EXLS) is a leading operations management and analytics company that helps businesses enhance growth and profitability in the face of relentless competition and continuous disruption. Using our proprietary, award-winning methodologies, that integrate advanced analytics, data management, digital, BPO, consulting, industry best practices and technology platforms, we look deeper to help companies improve global operations, enhance data-driven insights, increase customer satisfaction, and manage risk and compliance. EXL serves the insurance, healthcare, banking and financial services, utilities, travel, transportation and logistics industries. Headquartered in New York, New York, EXL has more than 60,000+ professionals in locations throughout the United States, Europe, Asia (primarily India and Philippines), Latin America, Australia and South Africa.

Job Summary :

We are seeking a highly organized and detail-oriented Corporate Governance and Equity Administration Senior Paralegal to join our Legal team. Reporting to the Assistant Corporate Secretary, this individual will play a critical role in supporting the company's corporate governance, equity plan administration and corporate insurance administration. The Senior Paralegal will assist with public company compliance obligations and will ensure best-in-class board and committee administration, as well as providing day-to-day structural and legal oversight over our equity plan equity administration and serving as our primary liaison with our insurance broker. This position offers the opportunity to work closely with senior executives, directors and cross-functional teams in a dynamic and fast-paced environment.

Key responsibilities :

• Corporate Governance –
• Assist the Assistant Corporate Secretary and the Corporate Secretary with the preparation, distribution and retention of board and committee meeting materials.
• Draft agendas, resolutions, minutes and other supporting documents.
• Manage board and committee annual calendars, director onboarding and continuing education, as well as director biographical information.
• Support board evaluations and director & officer questionnaires.
• Maintain up-to-date governance policies, charters, and board and committee records.
• Public Company and Compliance Matters –
• Assist with the preparation and filing of SEC reports (e.g., Forms 8-K, 10-K and Q, proxy statements) and associate disclosure and control processes.
• Oversight of all Section 16 matters, including preparing and timely filing of Forms 3, 4 and 5.
• Track and monitor evolving corporate governance, SEC and Nasdaq requirements to ensure compliance
• Assist in the management of corporate governance matters for subsidiaries, including, charter and by-law changes, maintenance of corporate records, including minute books, stock registers and current officer and director listings and helping to create, maintain and improve upon entity databases.
• Equity Plan Administration –
• Support corporate legal efforts on the administration of EXL's equity programs with Fidelity. Provide day-to-day project support by tracking status and work streams across all equity administration matters; support on international equity plans.
• Approve settlements / distributions of director awards.
• Assist in the administration of the insider trading policy, including managing trading window logistics and organizing / reviewing 10b5-1 plans.
• Maintain and improve internal tracking and process documents and databases, including an equity tracker and securities playbook.
• Respond to requests related to equity admin matters received by the corporate team from various departments within the company, including the Equity Administration team within the finance department.
• Partner with our Equity Administration team to help oversee employee equity plans, including the employee stock purchase plan and international equity plans, grant approvals and administration, RSU releases, and audits.
• Assist Total Awards team in periodic review and maintenance of RSU agreement forms.
• Oversee corporate insurance administration by acting as the primary liaison between the insurance broker and the company, providing certificates of insurance to company clients as required, assisting in contract negotiations relating to insurance coverage and leading the renewal process.
• Maintain corporate records, minutes, and associated corporate governance and subsidiary management databases.
• Assist in the administration of special Legal team corporate projects, including putting together PowerPoints and other presentations. Provide research and drafting support on governance trends, benchmarking and best practices as required.
• Communicate with and build and maintain positive relationships with internal clients and external service providers.

Qualifications :

Skills :

EEO / Minorities / Females / Vets / Disabilities

To view our total rewards offered click here —>

https : / / www.exlservice.com / us-careers-and-benefits

Base Salary Range Disclaimer : The base salary range represents the low and high end of the EXL base salary range for this position. Actual salaries will vary depending on factors including but not limited to : location and experience. The base salary range listed is just one component of EXL's total compensation package for employees. Other rewards may includebonuses, as well as a Paid Time Off policy, and many region specific benefits. Please also note that the data shared through the job application will be stored and processed by EXL in accordance with the EXL Privacy Policy.

Application & Interview Impersonation Warning – Purposely impersonating another individual when applying and / or participating in an interview in order to obtain employment with EXL Service Holdings, Inc. (the "Company") for yourself or for the other individual is a crime. We have implemented measures to deter and to uncover such unlawful conduct. If the Company identifies such fraudulent conduct, it will result in, as applicable, the application being rejected, an offer (if made) being rescinded, or termination of employment as well as possible legal action against the impersonator(s).

EXL may use artificial intelligence to create insights on how your candidate information matches the requirements of the job for which you applied. While AI may be used in the recruiting process, all final decisions in the recruiting and hiring process will be taken by the recruiting and hiring teams after considering a candidate's full profile. As a candidate, you can choose to opt out of this artificial intelligence screening process. Your decision to opt out will not negatively impact your opportunity for employment with EXL.

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