Part Time Office Manager/Executive Assistant

THE INTERFAITH CENTER OF NEW YORK

JOB DESCRIPTION : OFFICE MANAGER / EXECUTIVE ASSISTANT

The Interfaith Center of New York (ICNY) works to overcome prejudice, violence, and misunderstanding by activating the power of the city’s grassroots religious and civic leaders and their communities.

Our goal is to create understanding and respect among the city’s immigrant and grassroots religious leaders and their communities, as well as to encourage civic participation.

Together, we address the city’s shared social concerns. For further information, go to

Job Summary

The Employer : The Interfaith Center of New York, 475 Riverside Dr., Suite 540, New York, NY 10115

Position : Office Manager & Executive Assistant

Skills and Experience : The Office Manager & Executive Assistant should have experience in office management / administration.

He / she / they should have the ability to manage multiple assignments under deadlines, take direction from supervisor and senior colleagues alike, take independent action / initiative when appropriate, and be comfortable working in a small office environment.

The ideal candidate should have strong organizational and editing skills, a strong working knowledge of Microsoft Office (Word, Outlook, SharePoint, and Excel), familiarity with Salsa or similar CRM database solutions, familiarity with social media platforms and other online systems / platforms design platforms like Adobe / Canva would be a plus, familiarity with managing and troubleshooting software and computer equipment and experience interacting with technology providers, experience assisting departments such as finance and HR, as well as experience with sending large mailings and dealing with vendors.

Reliability, attention to detail, ability to work effectively under deadline pressure, and a deep respect for religious / cultural diversity are all a must.

This position reports to the Director of Development.

Hours : Part Time 25 hours / week (5 hours a day in office with one day remote)

Salary Range : $28-29 / hr

Start Date : November 1

2024

Job Description

i) Reception Duties including answering the phone, updating staff calendar, sending, retrieving, opening, routing, mail etc.

ii) Maintain vendor relationships, oversee office supply inventories, keep the office stocked, etc.

iii) Maintain insurance policies (e.g. Board) and stay up to date with NY State Laws

iv) Create outgoing payments / reimbursements, liaise with off-site accountant, manage annual audit

v) Update website (e.g. remove posted events) and compile events for a monthly newsletter (using Salsa HQ)

vi) Monitor social media channels, replying, posting, and reposting when appropriate

vii) Record and monitor incoming donations (in Salsa CRM), create and file acknowledgement letters

viii) Monitor and maintain the Executive Director’s calendar and tech-related needs, take minutes at staff meetings and send follow up reminders

ix) Reserve meeting rooms, organize catering, and oversee the printing of materials for meetings / events including board meetings 4x a year

x) Onboard interns and employees, arranging server / office access, health insurance enrollment, off-boarding etc.)

xi) Assist with 3,000 piece mailings 2x a year for an Annual Appeal and Annual Gala

xii) Take one-off projects on occasion (past examples include overseeing the website’s redesign with outside consultants, helping with a database update, and moving items out of a storage unit)

To apply send a current resume and cover letter to [email protected] with Operations Manager in the subject line of your email.