A leader dental laboratory is looking for an administrative assistant to provide administrative support to ensure efficient operation of the office.
This is a full-time position. Primary location : Santa Monica, California.
Duties and Responsibilities
- Distribute work to all office employees to ensure productivity and adherence to deadlines and company standards.
- Perform receptionist duties : greet visitors, and answer and direct phone calls and emails.
- Receive and sort incoming mail and deliveries, and manage outgoing mail.
- Organize and schedule appointments and meetings.
- Prepare monthly statements for clients.
- Monitor office supplies inventory and place orders as necessary and authorized by the CEO.
- Maintain contact lists and calendars.
- Book travel arrangements, rooms, taxis, couriers, hotels, etc. for senior management.
- Provide information by answering questions and requests.
- Prepare and monitor receivable invoices.
- Verify and pay invoices for supplies.
- Coordinate repairs to office equipment.
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Maintain computer and manual filing systems.
- Handle sensitive information in a confidential manner.
- Handle multiple projects.
- Resolve administrative problems.
Minimum Requirements
- College degree in Business Administration preferred.
- High school diploma with 2-5 years of administrative or assistant experience.
- Knowledge of office management systems and procedures to ensure smooth, efficient, and effective front office operations.
- Excellent time management skills and ability to multi-task and prioritize work.
- Exceptional attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficient in MS Office.
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