Highlight Technologies is seeking a Program Assistant to support USAID’s Bureau for Planning, Learning, and Resource Management (PLR), which shapes USAID’s development policy and programming guidance to ensure the Agency’s work is grounded in evidence and reflects the most advanced thinking in international development.
You will be responsible for assisting the Bureau Front Office (FO), Office of the Assistant to the Administrator (AtA), with daily tasks including but not limited to : providing direct administrative support for one or more Front Office principals (calendar management, meeting preparation, facilitation of clearances) drafting memos and other written communications, organizing and coordinating both internal and external meetings, as well as other activities.
Responsibilities
- Provides direct administrative support to one or more Front Office Principals which includes strategic calendar management and scheduling, preparation and compilation of meeting materials, providing logistical support for meetings, conducting follow up from meetings, and any other administrative support requested by the principal within reason.
- Completes travel authorization processes for Front Office principal(s) including making travel arrangements; securing clearances, country travel concurrences, and visas;
and voucher preparations, as needed. Provides management and advice on travel procedures for PLR staff.
- Performs notetaking, drafting, and circulation of meeting minutes.
- Performs outreach and communication with internal and external stakeholders both orally and in writing.
- Reviews, tasks, and tracks a variety of technical documents. Applies administrative policies, maintains various systems and databases, and handles other staff requirements.
- Manages a shared, organized electronic filing system.
- Ensures all briefers and clearances are complete and submitted in a timely fashion by PLR FO Principal(s).
- Edits and drafts correspondence, recommendations, reports, and memoranda related to the work of Front Office Principals.
Provides advice and guidance to managers and employees on questions and situations related to the administrative services provided.
Qualifications
- U.S. Citizenship.
- Active Secret clearance is required.
- Bachelors degree.
- 2 or more years of experience working in a related position.
- International relations background preferred.
- USAID experience preferred.
- Relationship management experience and ability to work under short-term deadlines.
Program Assistant (Front Office)
You will be responsible for assisting the Bureau Front Office (FO), Office of the Assistant to the Administrator (AtA), with daily tasks including but not limited to: providing direct administrative support for one or more Front Office principals (calendar management, meeting preparation, facilitati...
Admin Assistant/Front Office - $20/hr-$22/hr - DC
Our client, a non-profit organization, is seeking a temporary Administrative Assistant/Front Office to support their team in Washington, DC!. Front office/Receptionist and/or office services experience. Provide general administrative support to front office operations. Proficient in MS Office Suite ...
Administrative Assistant (Front Office Support)
Administrative Assistant (Front Office Support). Generated DTS reports to track SEA 05 front office travel funds. For more than two decades, we have been providing our military and government customers with mission-critical services including engineering and technical support, strategic and program ...
Front Office Staff Assistant
The Staff Assistant works closely with the Front Office Special Assistants and Office Management Specialists. Provides support to the Coordinator, Deputy Coordinators, and Chief of Staff managing paper flow to and from the Front Office, and working on Front Office taskings, projects, and initiatives...
Part Time Front Office Assistant - Greensburg, PA - 2221926
As a Front Office Assistant, you will be responsible for greeting patients and providing support to medical staff. Specialty: MedExpress Urgent Care Primary Responsibilities for our Front Office Assistants include: Assist in opening and closing the clinic, locking and unlocking the doors, and mainta...
Assistant Front Office Manager
Minimum two years previous experience as a front desk supervisor or minimum of four years front office experience in hotel work. Provide weekly schedule for all Front Office Associates, posted by 3pm on Friday. Ensure all Front Office Associate duties are completed daily (checklists, call back log, ...
Administrative Program Assistant - Office of the Vice Provost for Education - Georgetown University
Administrative Program Assistant - Office of the Vice Provost for Education - Georgetown University. Administrative Program Assistant. Administrative Program Assistant. Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exc...
Assistant Front Office Manager
We are seeking an Assistant Front Office Manager to join us at Salamander DC. Oversee the smooth operation of the front office, ensuring all policies and procedures are followed. Lead a team of highly trained front desk staff, ensuring they deliver impeccable service. Strong leadership skills to mot...
Assistant Director of Front Office - Waldorf Astoria Washington DC
As an Assistant Director of Front Office, you would be responsible for assisting in the direction and administration of all Front Office operations in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Assistant Director of Front Office - Waldorf Astoria ...
Assistant Front Office Manager
Oversee all front office operations in the absence of the Front Office Manager or Assistant General Manager. Assist in overseeing front office operations to include supervising front office personal in accordance with established guest service and sustainability standards. Opportunity: Assistant Fro...