Why you want to work here :
We are a DC-based scientific organization with a collegial, collaborative culture, seeks a highly-organized and detail-oriented administrative professional for the position of Meetings Coordinator.
This is a full-time opportunity for an energetic individual with excellent communication skills and demonstrated experience prioritizing tasks and supporting diverse teams.
Job Overview for the Meetings Coordinator :
The Meetings Coordinator should be comfortable working on multiple projects at the same time and able to problem-solve proactively while maintaining a keen eye for detail and organization.
The Meetings Coordinator is expected to be a team player, working collegially and collaboratively with other staff on the Meetings Team and in other departments for the tasks assigned.
Responsibilities for the Meetings Coordinator :
- Providing customer service to the presenters, submitters, and event attendees via email and phone
- Collaborating with the other Meetings Coordinator to organize and oversee the registration desk onsite at the annual convention
- Creating and editing content for webpages
- Learning and working with the Call for Submissions system to provide customer service to submitters, make edits, and complete other submission-related tasks
- Learning and understanding the convention registration system setup to provide customer service to attendees, assist with event setup, and run reports
- Working with Senior Managers to organize signage for the annual convention, including putting content together, managing the proof review and approval process, and working with the signage vendor
- Coordinating the review process for marketing emails among the Meetings Team
- Working with the Meetings Team to evaluate new technologies for essential meeting functions such as submissions, badge printing, mobile app, online planner, etc.
- Assisting in producing reports on submissions and registration
- Coordinating some meeting logistics, such as catering, room set up, etc., for small meetings held in the office
- Other duties as assigned
Qualifications for the Meetings Coordinator :
- Bachelor’s degree
- 1-3 years of work experience in meetings, administrative, or project management roles
- Proficiency with Microsoft Office (Word, Excel, and Outlook)
- Excellent written and spoken communication skills
- Demonstrated ability to prioritize and manage time effectively
- A keen eye for detail and organization
- Excellent interpersonal, problem resolution, and teamwork skills
- Experience working on webinars and virtual events is a plus
- Sound judgment
- Ability to travel and work onsite at in-person meetings
Meetings CoordinatorWashington, DC$50K + Benefits
Events & Meetings Coordinator
The Events and Meetings Coordinator will play a key role in organizing and executing company events and meetings. Events and Meetings Coordinator. Our client, a dynamic organization based in Washington, DC, is seeking an Events and Meetings Coordinator to join their team. This role is critical in su...
Meetings Coordinator
The Meetings Coordinator is expected to be a team player, working collegially and collaboratively with other staff on the Meetings Team and in other departments for the tasks assigned. We are a DC-based scientific organization with a collegial, collaborative culture, seeks a highly-organized and det...
Meetings Coordinator
The Department of Meeting and Exposition Services provides suitable environments that encourage the personal exchange of scientific information and professional knowledge among our members and customers at regularly scheduled fall and spring meetings, expositions, regional meetings, and specialty co...
Meetings and Abstract Coordinator
Manage submissions of proposals for meeting sessions (such as special sessions, splinter meetings, workshops, town halls, and meetings-in-a-meeting), including providing direct customer support for submitters]. Manage the production and updating of online meeting programs and coordinate publication ...
Events and Meetings Coordinator
Prepare and send out speaker and VIP confirmation letters and confirmations for all regional meetings. ...
Events & Meetings Coordinator
The Events and Meetings Coordinator will play a key role in organizing and executing company events and meetings. Events and Meetings Coordinator. Our client, a dynamic organization based in Washington, DC, is seeking an Events and Meetings Coordinator to join their team. This role is critical in su...
Senior Marketing Events and Meetings Coordinator (Hybrid)
Holland & Knight’s Marketing Department seeks a Senior Marketing Events and Meetings Coordinator to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm’s internal and external meetings and events. Strategically collaborate with internal...
Meetings Coordinator
This position coordinates and organizes logistical arrangements and planning for ESA small meetings and the Annual Meeting. The ideal candidate will have excellent customer service skills and experience working in meetings and events field. Oversee and set up all in house meetings and events to incl...
Presidential Events Coordinator - Office of the President
Maintain the events calendar, manage event rsvp's, and create event briefing materials for The Office of the President. The Presidential Events Coordinator serves as a member of the Office of the President and reports to the Director of Presidential Events. Presidential Events Coordinator - Office o...
Project Coordinator - Security Clearance Required
Many programs require a significant investment of limited resources, and it’s imperative to keep the project on a productive path. That’s why we need you, a project management spe. You’ll work with key stakeholders to review contracts and project cost accounting. You’ll help with tactical planning u...