Assistant Property Manager (Commercial)

ABOUT CIM GROUP :

CIM is a community-focused real estate and infrastructure owner, operator, lender, and developer. Our team of experts works together to identify and create value in real assets, benefiting the communities in which we invest.

Back in 1994, our three founders focused on projects in Southern California neighborhoods. Today, we are a diverse team of 1,000+ employees with projects across the Americas.

Our projects have delivered jobs; created comfortable places to live, work, and relax; and provided necessary and sustainable infrastructure.

Our focus on enhancing communities is unwavering, and we strive to make an even greater impact in the years to come. Join us and make an impact today!

POSITION PURPOSE :

The Assistant Property Manager supports effective administration of policies and procedures that promote well-managed, well-maintained buildings and grounds at company-owned commercial office properties to achieve maximum return on investment-grade, commercial real estate assets.

The APM should be capable of managing the building staff / community in the absence of the Property Manager. The APM is responsible for assisting the Property Manager with the management of all on-site operations and achieving property financial and operational objectives.

ESSENTIAL FUNCTIONS :

• Oversee and / or assist in the day-to-day operational management of buildings and grounds consistent with CIM policies & procedures, approved budgets, business plans and management direction.
• Support or manage tenant-focused relationship programs and processes that meet or exceed building occupant expectations.
• Consistent with expense parameters, anticipate tenant needs, assure positive and prompt response to service request and administer affairs at strategic and operating level for the mutual benefit of the tenants and the property NOI
• Negotiate service agreements, select contractors and suppliers, provide quality-control oversight, implement cost containment initiatives, measure compliance to contractual standards and provide liaison as needed between tenants, the production office, and third-party service providers.
• Gather, analyze and report statistical and financial data required to provide accurate assessments of property performance and support decision-making.
• Oversees capex process.
• Accurately record and format financial information for use by senior management and provide liaison as well as for personal decision-making.
• Assist with administration of tenant leases in compliance with lease provisions including the determination of escalation amounts.
• Collect rents and other receivables, invoicing tenants and required and pursuing collections as necessary.
• Manage payables, consistent with approved budgets, contractor / supplier performance, corporate accounting directives and expense containment initiatives.
• Report transactions using corporate accounting systems and methods in accordance with policies, procedures and timelines.
• Maintain appropriate documentation for management and other review.
• Oversee employee participation in company workplace IIPP and assure adherence to accident-avoidance initiatives.
• Participate in the creation of property business plans and annual operating budgets.
• Liaison with investors of production and event-based financials

NON-ESSENTIAL FUNCTIONS :

• Function as liaison between property (ies) and other CIM areas such as leasing and development.
• Assuring space is in show-ready condition, participation in due-diligence activities and gathering / analysis of financial and statistical data needed for decision-making.

SUPERVISORY RESPONSIBILITIES :

• Responsible for oversight of administrative accounting support employee(s) and labor.
• Responsibilities would include training, directing and assignment of work, assuring compliance with company policies and procedures and management directives.
• Providing performance feedback and input into compensation, promotion and other personnel

EDUCATION / EXPERIENCE REQUIREMENTS : (including certification, licenses, etc.)

• Bachelor's Degree preferred.
• One year of office and executive manager administrative experience in a commercial business or office environment.
• Experience with policies and procedures related to the efficient and effective running of a property management office for commercial assets including but not limited to, property operations, leasing, development, construction, safety regulations, etc.
• Must possess a valid state-issued driver's license.
• Production, Film & Television knowledge a plus

KNOWLEDGE, SKILLS AND ABILITIES :

• Detail oriented, self-starter, strong organizational and analytical skills, able to handle multiple projects at any given time, and comfortable working in a fast-paced environment.
• Effective time management skills, ability to meet deadlines, prioritize tasks and work well under pressure.
• Strong customer service orientation interpersonal skills with the ability to work independently or within a team.
• Excellent written and verbal communication skills.
• Exceptional problem-solving skills.

PERFORMANCE METRICS :

• Accuracy in work product.
• Timeliness in completion of work product.
• Feedback from clients, peers, customers, and other key contacts on effectiveness of the incumbent.

WHAT CIM OFFERS :

CIM offers an enriched benefits program as well as a wide range of resources for eligible employees to thrive both inside and outside of work.

Some of our benefits include :

• Medical, dental, and vision
• Company-subsidized Health Savings Account
• Company paid life & disability
• Pre-tax savings accounts
• 401(k) match
• Competitive vacation policy
• Additional voluntary benefits
• Paid time off for community service
• Paid Parental Leave : Up to 12 weeks

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget.

The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt so will be eligible for overtime pay in accordance with federal and state law.

At CIM, this role has the potential to receive a discretionary bonus in addition to base salary. The anticipated salary range for the position in Los Angeles, CA is $80,000 - $90,000.

HOW WE FEEL ABOUT DIVERSITY AND INCLUSION :

CIM Group is committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment.

We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together.

As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws.

A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on CIM Group.

Please inform our Talent team if you need any assistance completing any forms or to otherwise participate in the application process.

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