Job Description
Job Description
About City Harvest
City Harvest is New York’s first and largest food rescue organization, helping to feed millions of New Yorkers who struggle to put meals on their tables.
During our 40 years serving New Yorkers in need, we have rescued more than one billion pounds of fresh, nutritious food and delivered it free of charge to hundreds of food pantries, soup kitchens, community partners, and our own Mobile Markets across the five boroughs.
This year, we will rescue and distribute more than 77 million pounds of nutritious food to our neighbors in need. City Harvest works alongside our community partners to boost community capacity, expand nutrition education, and strengthen local food systems.
Since our founding in 1982, City Harvest has always been there to feed our city one day, one meal, one New Yorker at a time.
PRIMARY PURPOSE : Responsible for the administration of the Accounts Payable process and weekly check run, aiding in efficiencies and process improvements.
Supports the Senior Manager, Accounts Payable in daily, weekly, month-end close, year-end close, and annual audit tasks.
Ensures that invoices are routed through Accounts Payable software, performs accurate and timely data entry, and performs related monthly accounting reconciliations and data entry to ensure that activities are recorded timely and accurately.
PRIMARY RESPONSIBILITIES :
Manage the full accounts payable cycle.
- Perform data entry and routing invoices through A / P software
- Review all invoices and check requests for appropriate documentation and approvals prior to payment.
- Prepare aging analysis.
- Schedule invoices for payment.
- Prepare checks for signing.
- Prepare and forward positive pay file for bank upload.
- Organize and maintain document filing.
- Ensure adherence of all accounts payable policies and procedures, vendor approval and invoice processing.
Collaborations
- Collaborate with accounting team on month-end corporate card reconciliations, T&E reconciliations (using concur and accounting software), and coding allocations.
- Process employee expense reports, corporate card T&E’s and bank withdrawal transactions.
- Assist team with gathering support for all audits, including pulling documentation.
- Perform ad hoc analyses under the direction of supervisor, as needed.
Other responsibilities
- Responsible for imaging and record retention of all accounts payable documents.
- Vendor card creation and W9 maintenance.
- Assist with maintaining the Accounts Payable email box and responding to internal and external Accounts Payable related inquiries.
- Assist in developing process efficiencies.
- Troubleshooting Accounts Payable software application issues.
Skills and experience
Experience : 3-5 years' experience in Accounts Payable
Related Skills or Knowledge :
- Strong understanding of payables regulations.
- Strong ability to assess, utilize, and implement accounts payable software.
- Strong attention to detail and accuracy and highly organized.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Education : Related degree or equivalent experience
Why choose City Harvest?
There are many fantastic reasons to choose a career with City Harvest. In addition to fighting food insecurity in New York, City Harvest offers the following Benefits and Rewards :
- Competitive market salaries
- Generous time off
- Full benefits (medical, dental, vision) with employer contributions towards premiums
- Employer-provided life insurance
- 403(b) retirement savings plan with employer-matching
- Professional development opportunities
- Free Mental Health Services with Better Help
- Commuter Benefits
- Discounted staff perks (e.g., movie tickets, gym memberships, cellular plans)
At City Harvest, we enjoy working in a team-based environment and value the benefits of a diversified workplace. City Harvest is an Equal Opportunity Employer.
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