Main Duties & Responsibilities
Administrative assistant responsibilities :
- Purchase goods and services according to the company’s policies and procedures
- Evaluate vendors based on price, reliability, capability, and previous transaction history
- Set up new vendors in ERP system and updates as needed
- Create POs in ERP system for all locations
- Work with vendors to negotiate volume and cash transaction discounts, and other available discounts
- Ensures that purchasing documents are complete and accurate and include appropriate and reasonable terms and conditions
- Maintains pricing histories and other vendor records
- Assist Operations Support Leader with end of the month close
- Data entry of glass received for all facilities in multiple platforms
- Booking and scheduling appointments
- Facility vendor management : Coordinate repairs to office equipment, facility heating and air, break room machines, ect.
- Maintain and distribute office supplies
- Receiving packages, cross matching to packing slip, entering in ERP system
- Assist in the preparation of regularly scheduled reports
- Research and create presentations
- Handle sensitive information in a confidential manner
- Manage staff appointments
- Conduct data entry for operations support department
- Assist HR with running errands, ordering uniforms, PPE, and other admin related tasks
- Special projects as needed
- Any other reasonable duties as and when requested Administrative assistant qualifications :
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Purchasing experience
- Data entry
- Typing 65 WPM
- Proficient in MS Office
- Familiar with using ERP systems / Microsoft Business Central
- At least 5 years of experience in the field or in a related area
- High school diploma or equivalent WorkSmart is an Equal Employment Opportunity Employer. We prohibit discrimination and harassment with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
In order to be considered for employment, applicants must have authorization to work in the United States.
Our company maintains a zero-tolerance policy for illegal drug use or possession in the workplace. Pre-employment drug screening may be conducted, and employees may be subject to random testing.
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