Executive Assistant

Executive Assistant

Job ID : 320427

Location : Rio Salado Community College

Full / Part Time :

Regular / Temporary : Regular

Hiring Salary Range

$51,558.00 - $67,025.00 / annually, DOE

Grade

Work Schedule

The standard work schedule will be Monday - Friday 8 : 00am - 5 : 00pm during the Academic Year.

7 : 00am - 6 : 00pm during the Summer Months

This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be based upon the needs of the department.

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education : Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives.

Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options :

• 20 paid observed holidays
• Arizona State Retirement System (ASRS ) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time
• Maricopa Employee Store : Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• Annual professional development growth funding
• Tuition reimbursement for employees and dependents
• Flexible work schedules
• Maricopa Employee Health & Wellness Program :
• Sight-On-Site Eye Care Services
• Diabetes Empowerment Education Program
• Mobile On-site Mammography Screenings
• Employee Assistance Program (EAP)
• Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
• Pre-Retirement Events
• Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S.

Department of Education after qualifying).

10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

Leads the administrative processes, workflows and office operations for the executive team at the college. Coordinates administrative and office details, tasks, and functions ensuring effective and efficient office operations while maintaining the confidentiality of a variety of information.

The position serves as the first point of contact. It performs research on complicated matters for successfully completing responsibilities, including meeting with internal and external stakeholders, coordinating logistics, managing and maintaining statistics, and budget administration.

May represent an executive team member on calls, video conferences, meetings, and events when the executive is unavailable.

Essential Functions

35% - Organizes and manages the day-to-day activities of the President's Office while collaborating with the senior executive assistant to ensure efficient and effective business operations;

keeps the executives apprised of office activities, project status, approaching deadlines, and other initiatives; The position develops, monitors, and maintains data collection related to developed programs in collaboration with the senior executive assistant.

25% - Assist in Planning high-level meetings, conferences, and events and collaborates with the senior executive assistant to manage executive team members' projects, special events, conferences, retreats, etc.

Provides interpretation of procedures and protocols related to the office of the President; manages schedules and calendars and makes domestic and / or international travel arrangements.

Incumbent prioritizes and manages office communications and prepares correspondence independently including material of a confidential nature;

serves as the first contact for most matters related to the executive offices, and acts as the liaison for the office.

25% - Prepares agenda items and backup materials for meetings; develops questionnaires; takes and transcribes meeting minutes and distributes to appropriate personnel.

Coordinates communication and activities with district departments and personnel, educational institutions, other outside organizations, and the public as appropriate, and manages information flow.

Initiates and answers telephone calls and screens and directs calls and visitors to appropriate personnel. Maintains confidential files and records, including information regarding the board, district, or controversial matters.

Monitors and maintains current financial and budget information; assists with budget preparation; and manages funds to balance accounts.

Addresses inquiries and issues and assesses for alternative resolution and guidance. Manages and maintains the office of the president webpage and program information and updates content.

Develops and delivers presentations as needed.

15% - Participates in strategic planning. Conducts research to compile information and data for reports to assist in preparing statistical and narrative reports.

Participates on committees, task forces, councils and / or other stakeholder groups.

Minimum Qualifications

Bachelor's Degree from a regionally accredited institution and three (3) years varied and increasingly responsible office and / or administrative support experience, similar to work described above, of which a minimum of one (1) year experience includes supporting an executive level position.

Associate's Degree from a regionally accredited institution and five (5) years varied and increasingly responsible office and / or administrative support experience, similar to work described above, of which a minimum of one (1) year experience includes supporting an executive level position.

High School Diploma / GED and seven (7) years varied and increasingly responsible office and / or administrative support experience, similar to work described above, of which a minimum of one (1) year experience includes supporting an executive level position.

Desired Qualifications

A. Two (2) years' experience supporting executives in higher education

B. One (1) year supervision experience

C. Two (2) years organizational planning skills, creativity, and problem-solving skills

D. Experience maintaining confidential records and demonstrates experience in preserving confidentiality

Special Working Conditions

Travel to campus during interview / selection process will be at candidate's own expense. Will be required to travel or be assigned to all MCCCD locations.

May require numerous evenings or weekends. May require prolonged periods of viewing a computer screen. May be required to lift or carry up to #25 lbs

Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving :

https : / / www.maricopa.edu / about / careers / application- information#mvd

If moving from out of state)

Possession of a valid State Class D Driver's License is required; employee must meet district minimum standards regarding driving :

https : / / www.maricopa.edu / about / careers / application- information#mvd

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications.

All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month / year format (e.g., 09 / 07 to 10 / 11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and / or former supervisors. If references are not provided in the resume upon application, they will be requested at time of interview.

Additional guidance can be found here .

Posting Close Date

Open until filled

First Review August 15th, 2024

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination.

Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

Rio Salado College's Title IX / 504 Coordinator is O.Tafari Osayande, [email protected] , 480-517-8196.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses.

Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS HRAM FL.HRS CG SEARCH FL.GBL?

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