Executive Assistant & Business Ops Coordinator

Please use Google Chrome or Mozilla Firefox when accessing Candidate Home.

By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best.

Are you ready to be part of the world's largest humanitarian network?

Join us-Where your Career is a Force for Good!

Job Description : WHY CHOOSE US?

WHY CHOOSE US?

As one of the nation's premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world.

When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity.

Work where your career is a force for good.

We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve.

Our work environment is collaborative, respectful, and inclusive with a focus on building allyship and a culture of belonging that empowers all team members.

Come to learn, grow, and succeed while sharing your passion for making a difference.

The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women's Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions.

At the American Red Cross, your uniqueness can shine!

WHAT YOU NEED TO KNOW : You'll provide administrative and operational support to executive leadership (3 Vice Presidents) within Humanitarian Services (HS) Digital Product Management and Disaster Cycle Services.

In addition to the day-to-day executive admin support, you'll manage a range of business operations activities such as meeting and event planning;

team engagement and recognition; and HR and finance administration. Demonstrating these professional qualities will make you successful in this role :

• Integrity, trust, and discretion with sensitive and confidential information
• Accountability and proactive initiative with work assignments
• Strong financial stewardship through accuracy and policy compliance
• Attention to detail and strong organizational skills
• Adaptability to continuous change and high-pressure situations
• Positive interpersonal skills for collaboration and communication
• Alignment with our Humanitarian values

WHERE YOUR CAREER IS A FORCE FOR GOOD :

• Manage calendars, travel, expense, and procurement for 3 Vice Presidents
• Event and meeting planning and delivery for leadership meetings, large workforce conferences, teambuilding events; and interactive workshops.

Both in-person, virtual, and hybrid.

• Manage and track business operations and administrative activities such performance management, learning and development plans, recruiting and onboarding checklists, internal documentation and intranet content administration, etc.
• Preparing internal communication content for executive and workforce presentations
• Develop and maintain internal administrative documentation.
• Standard Schedule : The work location for this position is hybrid remote but within commuting distance to our Washington, DC National Headquarters (NHQ) campus at American Red Cross Square.

There are frequent meetings and events you'll plan and coordinate at NHQ. All three VPs you support are based in the DC Metro area.

Approximately 70% work from home and 20% work from the office for special meetings and events. There is occasional 10% travel for in-person events in other locations across the US or if deploying to a relief operation.

Pay Information : The salary range for this position is $80,000-$90,000.

This job will be posted for a minimum of five business days and extended if the applicant pool needs to be expanded.

Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed.

Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role.

WHAT YOU NEED TO SUCCEED :

• Education : Bachelors degree or equivalent experience in business administration, finance, operations, communications or related areas.*
• Experience - Minimum of 5 years of professional work experience
• Required :
• At least 2 years of experience as an executive assistant providing administrative support to a Vice President or similar level.
• Demonstrated proficiency with event and meeting planning and delivery
• Demonstrated proficiency with MS Outlook / Exchange, MS Teams, Sharepoint, and in-room audio visual technology and equipment for meetings
• Demonstrated proficiency with business writing for executive presentations and internal documentation
• Demonstrated proficiency with organizing, managing, and tracking work tasks
• ravel :
• May travel and participate in meetings and conferences.
• Combination of candidate's education and general experience satisfies requirements so long as the total years equate to description's minimum education and general experience years combined (Management experience cannot be substituted)

BENEFITS FOR YOU :

We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work.

Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance and learn.

• Medical, Dental and Vision Plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO + Holidays
• 401K with 5% Match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance : Short + Long Term
• Service Awards and Recognition

Physical Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear.

The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.

The employee must frequently lift and / or move up to 15 pounds and occasionally lift and / or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic).

The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time.

LI-POST

Apply now! Joining our team will provide you with the opportunity to make a difference every day.

The American Red Cross is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

AmeriCorps, the federal agency that brings people together through service, and its partners - the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance - launched Employers of National Service to connect national service alumni with opportunities in the workforce.

American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visit redcross.org / volunteertoday to learn more, including our most-needed volunteer positions.

To view the EEOC Summary of Rights, click here : Summary of Rights