Accounts Payable
Irvine, CA / Hybrid (on-site Monday and Tuesday)
Schedule : Standard Office Hours
Duration : 3-Month Contract
Pay Range : $40-45 / hr depending on experience
Job Responsibilities :
In this role, you will provide comprehensive accounting support while managing high-volume invoice processing and various accounting projects.
Key responsibilities include :
- Accurately processing a large volume of supplier invoices and reconciling supplier statements.
- Leading and executing accounting projects such as internal, external, year-end, and SOX audits.
- Answering and resolving high-volume invoice inquiries from suppliers and employees in a timely manner.
- Collaborating with various departments to resolve complex invoice issues and bring them to closure.
- Providing coaching, guidance, and support to team members.
- Acting as lead in the absence of the manager.
- Assisting with additional tasks and duties assigned by upper management.
Essential Duties and Job Functions :
- Provide accurate data analysis and accounting support with minimal supervision.
- Manage high-volume invoice processing and handle inquiries from suppliers and internal teams.
- Lead accounting-related projects, including audits, ensuring proper execution and compliance.
- Resolve complex issues through cross-department collaboration and ensure timely completion of all tasks.
- Support the preparation of monthly accruals and journal entries for the month-end close process.
- Assist in annual 1099 reporting.
- Ensure accuracy and timeliness in all processes.
Knowledge & Skills :
- Strong interpersonal, verbal, and written communication skills, with the ability to interact with both internal and external partners.
- Excellent problem-solving skills with a keen attention to detail.
- Ability to multitask in a fast-paced environment, meet deadlines, and work both independently and as part of a team.
- Proficiency in Microsoft Excel (SUMIF, VLOOKUP formulas) and large ERP systems (JDE, SAP, Oracle).
- Experience with 3-way invoice matching.
- Familiarity with accounting systems such as Coupa, JDE, and scanning / workflow applications is a plus.
Education & Experience :
- High School Diploma or equivalent.
- Minimum of 6 years of experience in Accounts Payable.
- Experience in the healthcare industry preferred.
- Associate or Bachelor's degree in a relevant field is preferred.
Additional Expectations :
- Ability to work under pressure with a sense of urgency.
- Willingness to take on additional responsibilities as required.
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