Office and Event Coordinator

Office And Event Coordinator

Simpson Strong-Tie is a leader in engineered structural connectors, software, and solutions for the building industry. We maintain a reputation as a trusted manufacturer, partner, and corporate citizen committed to our customers and employees.

Our founder, Barc Simpson established 9 Principles of Business we live out as company values and have made Simpson Strong-Tie an inspiring place to work since 1956. Our team of talented people are dedicated to our shared mission : to provide solutions that help people design and build safer, stronger structures.

As the Office and Event Coordinator, you will be responsible for coordinating events across the Branch while also supporting general office operations. This role requires a proactive self-starter with exceptional multi-tasking abilities and strong communication skills, both verbal and written. A high level of professionalism, organization, and flexibility is essential for success in this position. You will plan, organize, and execute events from start to finishmanaging all logistical details and serving as the primary point of contact throughout the event lifecycle to ensure smooth and successful outcomes.

Engagement (40%)

Coordinate and support events across the Plant, including internal meetings, Birthday Round Table gatherings, and employee engagement events such as annual celebrations and holiday functions. Responsibilities include pre-event support such as researching and negotiating venue and catering options, purchasing meeting supplies, and preparing conference rooms. Research and negotiate venues and catering options. Order meals for meetings and meet caterers for deliveries. Provide day-of-event support to ensure smooth execution.

Assist in executing all Plant engagement and recognition programs. Support post-event follow-up by gathering feedback, evaluating event effectiveness, and identifying improvements for future initiatives. Collaborate with internal stakeholders and external vendors to ensure logistics run smoothly and expectations are met.

Support internal communications by preparing announcements, updating digital signage (e.g., Employee TV screens), tabletop communications, and other related messaging to promote engagement activities.

Office Management (40%)

Perform general office support duties, including monitoring, ordering, and stocking supplies for the office and break rooms. Respond to requests from the leadership team and assist in ensuring a well-maintained and professional office environment.

Provide backup support to the Plant Admin, including answering incoming phone calls to the main line. Manage branch-wide calendars and conference room scheduling.

Ensure the Plant calendar is up to date with all scheduled visitors. Coordinate office space and meeting logistics for visitor arrivals, including food and beverage arrangements, meeting room set up, and meeting materials. Ensure that welcome signs are current and appropriately displayed.

Support onboarding newly hired exempt employees by ensuring office space is ready and fully equipped with nameplates, office supplies, and other essentials.

Use Concur to make fiscally responsible travel arrangements (airfare, hotel, rental car) for employees, new hires, and guests. Assist with administrative tasks such as ordering business cards, creating or replacing employee badges, and maintaining accurate internal documentation. Support adherence to safety protocols and compliance standards during on-site events and meetings.

Other Responsibilities (20%)

Assist in the execution of special tasks and projects assigned by leadership that support Branch growth, innovation, and operational excellence. Provide cross-functional support to ensure continuity of branch operations and engagement activities, including coordination with HR, Facilities, and other departments. Contribute to special projects and initiatives.

Desired Skills and Experience

If you can do everything listed above, you've got what it takes. Perhaps some of the following would be helpful too :

• High school diploma or GED required; Associate degree preferred.
• Proven experience as an Event Coordinator or similar role.
• Flexibility to work evenings and weekends as needed.
• Strong organizational and time management skills.
• Situational Adaptability : Adapting approach and demeanor in real time to match the shifting demands of different situations.
• Action Oriented : Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Must have a clean driving record with no traffic violations or accidents in the past two years.
• Excels under Pressure : Thrives in fast-paced settings. Must demonstrate agility, quick decision making, and adaptability to ensure seamless operations in a rapidly changing landscape.
• Accountability & Dependability : Able to consistently demonstrate reliable, punctual attendance.
• Effectively communicate with all levels of staff, management, and customers. Listen actively and present information clearly and appropriately.
• Work collaboratively and maintain a professional, respectful approach. Handle confidential information with discretion.
• Take ownership and responsibilities and deliver high-quality, timely results. Hold self and others accountable.
• Prioritize tasks, manage multiple projects, and demonstrate initiative and commitment to deadlines.
• Build and maintain strong internal and external relationships. Respond flexibly to changing customer needs and resolve issues proactively.
• Analyze problems, interpret data, and draw valid conclusions.
• Ensure accuracy and completeness in work; follow established procedures and maintain organized workflows.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and web browsing.
• Valid driver's license and clean driving record required.

Physical Requirements and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Physical Requirements

While performing the duties of this job, the employee is frequently required to sit, talk, and hear, and sometimes walk and stand. While performing the duties of this job, the employee may occasionally push or lift to 25 lbs.

Work Environment

This job operates in a professional office environment where standard office equipment such as computers, phones, printers / scanners, etc. are frequently used.

Travel

This position requires domestic up to 5% of the time.

Work Status & Location

This full-time, in the office, non-exempt position is in Gallatin, TN.

Relocation

Relocation is not available for this position.

Pay

$20.87 - $31.30 / hour

Rewards at Simpson Strong-Tie

We recognize and reward employees with a carefully designed and comprehensive rewards package, including competitive compensation, quarterly bonuses or commission and first-rate benefits. May exclude some positions, such as seasonal jobs.

In keeping with our values and commitment to diversity, equity, and inclusion in our communities, we are an equal opportunity employer. This means that our employment decisions are based on your qualifications and merit, and our business needs.

Please note all job offers are contingent upon a successful background investigation and drug test.