ADMINISTRATIVE SUPPORT SPECIALIST

Administrative Support Specialist

Department of Justice

Location

1 vacancy in the following location :

Relocation expenses reimbursed

Telework eligible

Duties

Summary

TOUGH WORK. VITAL MISSION. Challenge yourself! You have the power to help combat drug trafficking. Be a part of DEA! It's tough work, but a vital mission.

Whatever your background or expertise, your work at DEA will be tremendously rewarding because it will have a daily impact on national security and the quality of life of all Americans.

Responsibilities

Serves as the principal technical advisor to the Administrative Officer and the primary liaison with the Office of Personnel in all functional areas of personnel.

Serves as liaison representative to the center by providing advice, assistance, procedural guidance, and customer service to employees, supervisors in the broad range of personnel management, i.

e., employment orientation, classification and pay, incentive awards, training, employee benefits, performance ratings, leave administration, promotions, health and life insurance programs, employee rights and privileges, adverse actions, workman compensation, annual leave restoration, voluntary leave program, outside employment.

Acts as the liaison with the Human Resources office concerning personnel-related matters.

Provides advice and assistance to managers and staff concerning Federal and agency human resources

processes and procedures.

Provides advice on solving a range of human resources-related problems. Researches pay

problems and errors and works closely with the Payroll Office, timekeepers, and employees to resolve

them.

Advises employees, supervisors, and managers about procedural directives related to minor grievances,

disciplinary, and Equal Employment Opportunity (EEO) matters

As Passport Agent, reviews official passport applications for correctness, accuracy and completion.

Administers oath when required before forwarding to DEA Headquarters for processing by the U.S.

Department of State.

Maintains a records management program for a single-mission program with related functions. Maintains

EPIC Staffing Tables and Organizational Charts and ensures that these are kept current at all times.

Prepares and provides administrative correspondence and special reports for the Administrative Officer.

Travel Required

Not required

Supervisory status

Promotion Potential

Requirements

Conditions of Employment

• Must be a U.S. Citizen
• Must be able to obtain and maintain a Background and / or Security Clearance
• Open to DEA Employees ONLY
• Drug testing designated position
• Successful completion of a one-year probationary period is required (unless already completed). Qualifications

GS-11 : Must have one year of specialized experience at least equivalent to the GS-9 level that involves reviewing, analyzing, and interpreting incoming human resources management requests.

• Recommending appropriate action or suggests alternatives, Modifying qualitative and quantitative analytical methods to fit a wide range of variables, including issues, problems, or concepts that are not susceptible to direct observation and analysis, and performing other general administrative support functions;
• a Ph.D. or equivalent doctoral degree; or 3 full years of progressively higher level graduate education leading to such a degree; or LL.M., if related;

OR a combination of education and specialized experience.

Competencies : Your qualifications will be evaluated on the basis of your level of competencies in the following areas :

• Administration and Management
• Oral Communication
• Writing Education

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and / or degrees from schools accredited by accrediting institutions recognized by the U.

S. Department of Education ).

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Additional information

Additional vacancies may be filled from this vacancy announcement.

SELECTIVE SERVICE : MALE APPLICANTS BORN AFTER 12 / 31 / 1959 must certify prior to job offer that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law.

Reasonable Accommodation Requests : If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application.

Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments.

Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments.

You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement.

To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here :

In accordance with 5 CFR 2635.704, applications will not be accepted in postage-paid Government envelopes.

If you experience technical issues with completing your online application, you may review online help resources or submit a ticket to the Help Desk by accessing the 'Help Center' (upper-right of your screen, next to the question mark icon).

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All qualification requirements must be met by the closing date of this announcement. Only experience and education obtained by the closing date of this announcement will be considered.

Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions.

It is available for your review in our office, in other Federal agency personnel offices, and on .

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement.

If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the occupational questionnaire.

If you rate yourself higher than is supported by your application materials, your responses may be adjusted and / or you may be excluded from consideration for this job.

If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

Time-in-Grade : Federal employees and status candidates must meet time-in-grade requirements for consideration.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.

g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position.

In order to be considered for this position, you must complete all required steps in the process. In addition