Parish Bookkeeper (16 hours a week), Saint Thomas Aquinas Parish Saint Thomas Aquinas Parish

POSITION SUMMARY

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Provides financial support to the parish by recording the daily financial transactions of the parish’s operations with an objective of producing high-quality financial statements.

This role contributes to efficient workflows in the overall payment cycle including vendor management, and the revenue cycle which involves both manual and automated systems.

The Parish seeks an individual that will approach this job also as a response to a vocation to serve the Youth in the Parish.

Someone that will bring energy and commitment to serve the community from their job.

• Reports to the pastor.
• Collaborates with the pastor’s advisory bodies and staff, which includes the local finance council, business manager, department heads, and a contingent of volunteers.
• Is guided by the Diocesan central office (Chancery). The accounting software utilized is QuickBooks.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE :

Maintain and Implement General Accounting Processes :

• Set up, update, and maintain accounting procedures and policies, in accordance with US generally accepted accounting principles, in compliance with DSJ policy, and local, state, and federal regulations.
• Maintain financial security by upholding internal controls.
• Record the daily financial transactions of the parish’s operations.
• Revenue Oversee and collaborate with staff and volunteers to record and track parish revenue, including Church collections and other possible income.
• Accounts Payable Input vendor bills and generate weekly checks.
• Accounts Receivables (limited reporting).
• Fixed Assets; maintenance of a fixed asset list, and depreciation.
• Fund accounting; including restricted classes, grants, and campaigns.
• Grant programs.
• Bi-monthly payroll.
• Contributes to processing bank deposits.
• Monthly accounting close procedures, including bank and credit card reconciliations, and use of journal entries.

Prepare tax reporting :

• Form 1099 tax statements to vendors.
• Form 571-L business property statement.

W-2 tax statements to employees are prepared by Chancery).

Meetings and Reports :

• Prepare and distribute monthly financial statements, including cash management reports.
• Prepare annual parish budget.
• Prepare periodic reports to parish community and Chancery.
• Attend local staff meetings and Finance Council meetings.

Maintain and update QuickBooks software.

ADDITIONAL DUTIES AND RESPONSIBILITIES MAY INCLUDE :

Parish Database :

• Oversee and collaborate with staff to track donations and pledges (including capital campaigns and annual Diocesan appeals) in specialized eGiving software.
• Oversee the preparation and distribution of Annual Contribution Statements.
• Provide general maintenance to the eGiving software system, ensuring parishioner records are current.

QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY :

Education and / or Experience : Bachelor’s degree (B.S. or B.A.) in Accounting or Finance preferred. Associates degree (A.

A.) acceptable, with 3 5 years bookkeeping experience, preferably in a non-profit setting.

Computer Skills : QuickBooks, Microsoft Office (Excel, Word, PowerPoint), Workday, eGiving software.

Other : Able to work evenings if required (1 / month, Finance Board Meeting), organized with a strong attention to detail, strong verbal and written communication skills, self-motivated, ability to work independently, ability to handle sensitive information, and maintain confidentiality.

Candidate must support the teachings and values of the Catholic Church and its mission.

Salary Range : $21.31 $30.91 per hour based on education and experience.

How to Apply : Interested candidates should submit a cover letter and resume at [email protected].

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