Executive Assistant - Immunology

The Immunology department at MD Anderson Cancer Center seeks to determine the fundamental cellular and molecular mechanisms of a wide range of processes by which the body recognizes and eliminates pathogens and use these findings to unleash the patient's own immune system against previously treatment-resistant cancers.

Treating the immune system rather than the cancer itself, the therapeutics developed are applicable to many cancers.

KEY FUNCTIONS

Executive Support

• Assesses support needs, provides comprehensive administrative support and manages the day-to-day office support for the Chair, Deputy Chair, select Faculty, and Department Administrator.
• Provides an effective problem-solving interface for internal and external personnel who contact the Department regarding a wide variety of issues.
• Responsible for analyzing issues and exhibiting strong interpersonal, decision-making, problem-solving, organizational, and planning skills.
• Demonstrates job knowledge and proficiency in transcribing, preparing, processing, maintaining, and approving documents required for the effective operation of the Department.
• Schedules meetings and teleconferences by polling attendees and preparing agendas and documents for distribution.
• Manages calendar, travel, and expense reports for the Department Chair, Deputy Chair, select Faculty, and Department Administrator.
• Composes formal and informal correspondence, and presentations, using strong writing, presentation, and grammatical skills.
• Assists the Chair in preparing faculty evaluations and communicating timelines.
• May supervise or provide direction to assigned staff.

Departmental Support

Arranges events according to Departmental and institutional specifications, including the booking of rooms, catering, equipment, etc.

in accordance with guidelines.

• Manages faculty administrative functions to include preparing recommendations for appointment, onboarding, promotion, award, and committee letters for faculty.
• Manages other administrative functions, as requested, to include budget, space facility needs, development of policies and procedures, and HR related issues
• Assists with preparation of and submits membership / nomination applications and letters of recommendation to State / Federal or non-profit agencies and other academic institutions.

Project Management

• Leads / supports special projects for the Chair, Deputy Chair, selected Faculty, and Research Department Administrator.
• Leads / coordinates / supports special projects and provides liaison work within the Division, other Divisions / Departments, and with Institutional leadership.
• May participate in strategic planning and serve on committees or attend on behalf of leadership.
• Other duties as assigned

EDUCATION

Required : High school diploma or equivalent.

Preferred : Bachelor's degree.

EXPERIENCE

Required : Six years of administrative / secretarial experience supporting a leadership / executive level position. With preferred degree, two years of required experience.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity / expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.