EXEC AST 3

Special Instructions for Applicants :

Another Source, an outside search firm, is assisting UCLA Legal Affairs in this search.

To be considered for this position, you must apply online to the UCLA Career site.

All conversations and applications are held in the strictest confidence. Inquiries and questions concerning this search may be directed to Taylor Rieckens at (url removed)

Department Summary :

The UCLA Office of Legal Affairs serves as the in-house legal office for the UCLA campus, including its professional schools.

The Campus Counsel attorneys provide counsel and legal advice to officers, deans, faculty, and schools and departments of the University requiring legal assistance, and provide coordination and liaison between the campus, the UC Legal Office of the General Counsel in Oakland, and outside counsel engaged on behalf of the University.

Position Summary :

Under the direction of the Vice Chancellor of Legal Affairs, and serving as a part of the campus legal team, the Executive Assistant (EA) provides high quality administrative support to the Vice Chancellor and independently manages daily and long-term activities as directed by the Vice Chancellor.

The EA's duties are carried out at the highest level of the institution, involving close coordination with the offices of the Chancellor, the Executive Vice Chancellor and Provost, other vice chancellors, associate and assistant vice chancellors, academic deans, and other members of the campus community.

Salary & Compensation :

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

Salary offers at the top of the range are not common. Visit to discover benefits that start on day one, and to calculate the total compensation value with benefits.

Qualifications :

1.Strong and demonstrated verbal and written communication and interpersonal skills to work effectively in a sensitive and highly confidential executive environment. (Required)

2.Demonstrated high level skill in managing complex and changing calendars and schedules. Skill in revising and prioritizing executive activity to meet urgent requests and shifting priorities. (Required)

3.Strong ability to prepare and proof correspondence and reports (including in Microsoft Word and Excel), to review communications in a critical and analytical manner, and respond appropriately and to plan and manage events. (Required)

4.Demonstrated, extensive skill in developing and managing paper and electronic systems for communication, tracking and reporting in an environment that demands a high degree of confidentiality, accuracy and timeliness.

Ability to systemize information and material that is readily retrievable. (Required)

5.High-level skill in executive travel and expense management. Skill in using electronic systems for travel arrangement, reporting and reimbursement. (Required)

6.Strong organizational, planning and logistical management skills for an executive environment, including the ability to anticipate needs and appropriate outcomes. (Required)

7.Skill in using presentation software, including PowerPoint. (Required)

8.Strong organizational skills to manage multiple projects and perform efficiently and courteously in a fast-paced environment with conflicting priorities and frequent distractions and interruptions. (Required)

9.Demonstrated sound judgment and ability to work independently and set priorities and maintain them while coping with fluctuating workload and completing requirements. (Required)

10.Strong interpersonal skills and demonstrated ability to build cooperative, effective relationships with campus administration and academic, community, and government leadership.

Ability to interact diplomatically with and provide smooth interface among persons from a variety of social, cultural and economic backgrounds in a high volume, continuous public contact setting to create and increase positive attitudes. (Required)

11.Skill in handling privileged and sensitive information and situations with discretion and maintaining confidentiality. (Required)

12. Ability to interact diplomatically with, and provide smooth interface among persons from a variety of social, cultural and economic backgrounds in a high volume, continuous public contact setting to create and increase positive attitudes. (Required)

Education, Licenses, Certifications, & Professional Affiliations :

Bachelor's Degree (Preferred)

Special Conditions of Employment :

Background Check : Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check : A Live Scan background check must be completed prior to the start of employment.

Age Requirement : Candidate(s) must be 18 years or older to be eligible to be hired.

Bachelor's Degree (Preferred)

Hybrid work schedule; on-site work 2-3 days per week with remote work the remainder of the work week. On site days are subject to change at the discretion of the department. (Required)

Complete Position Description :

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