HR/Payroll Manager

Job Type : Full-Time

Location : Hybrid for candidates in the greater Los Angeles / Southern California region.

Job Description :

We are seeking a dedicated HR / Payroll Manager to join our team. This role combines the responsibilities of managing comprehensive HR functions and overseeing payroll processing.

The ideal candidate will have a strong background in human resources and payroll administration, ensuring seamless operations and compliance with all relevant laws and regulations.

Responsibilities : Payroll Processing

Payroll Processing

• Calculate and process bi-weekly payroll for employees using ADP WorkForce Now for TotalSource, ensuring accurate computation of wages, taxes, and deductions.
• Review employee timesheets and attendance records in ADP to ensure accurate payment.
• Ensure accurate deductions such as benefits, retirement contributions, garnishments, and other withholdings.
• Maintain accurate and updated payroll records and employee information.
• Reconcile bi-weekly payroll for approval.
• Submit payroll through the internal review system for recording.
• Stay informed about changes in payroll multi-state laws and regulations to ensure ongoing compliance.
• Maintain HR / Payroll narratives and assist with internal and external audits by providing necessary payroll information and documentation.
• Ensure payroll practices adhere to company policies and employment agreements.
• Identify and implement process improvements to enhance payroll efficiency and accuracy.
• Participate in or lead special payroll projects, such as system upgrades, payroll integrations, or process automation initiatives.
• Respond to employee questions and concerns regarding payroll, deductions, and benefits.
• Investigate and resolve payroll discrepancies or issues, such as underpayments or overpayments.
• Maintain strict confidentiality of employee payroll and personal information.

Equity Plan Administration

• Work with 3rd party administrators to process equity grants for employees, including initial issuance, vesting schedules, and any necessary adjustments.
• Manage stock option exercises, RSU releases, and other equity transactions, ensuring accurate and timely processing.
• Provide education and training to employees about their equity compensation, including how it works, its benefits, and potential tax implications.
• Respond to employee inquiries regarding their equity compensation, including grant details, vesting schedules, and exercise procedures.

Recruitment and Onboarding

• Ensure job descriptions are up to date and compliant with all local, state, and federal regulations.
• Create recruitment plans, interview schedules, and evaluation standards in accordance with HR methodologies and labor laws.
• Create and post job advertisements using the ATS.
• Maintain hiring and onboarding processes and checklists.
• Extend job offers and negotiate terms of employment.
• Enter new hire information into the payroll system and ensure proper onboarding for payroll purposes.
• Coordinate the onboarding process for new hires, including orientation and training programs.

Employee Relations

• Mediate disputes and resolve conflicts between employees.
• Conduct thorough and objective internal investigations to address employee complaints and grievances, including allegations of misconduct, harassment, discrimination, or policy violations.

Prepare thorough and detailed investigation reports and provide recommendations for corrective action when appropriate.

Conduct exit interviews and analyze feedback for improvement.

Performance Management

• Coordinate and conduct performance evaluations.
• Develop and monitor performance improvement plans for underperforming employees.
• Identify training needs and organize development programs.

Compensation and Benefits

• Oversee employee benefits programs, including health insurance, retirement plans, and other perks.
• Assist in the development of compensation strategies and salary structures.
• Work with ADP to administer benefit programs and other paperwork for employees, including managing leaves of absence, workers' compensation, and other compliance.

Compliance and Legal

• Develop and update HR policies and procedures to ensure compliance with multi-state / federal laws and regulations, including compliance with wage and hour laws (overtime and minimum wage regulations.
• Maintain employee records and HR documentation.
• Conduct internal investigations related to employee complaints or misconduct.
• Compile and submit pay data reports as required by federal or state regulations.
• Ensure compliance with benefits-related regulations and reporting requirements (e.g., ACA, ERISA).
• Assist with organizational training efforts related to human resources policies and practices, organizational development, and compliance.

Conduct training for OSHA-related requirements and state sexual harassment / workplace violence prevention.

Immigration and Visa Management

• Manage visa application processes for employees, including H-1B, L-1, and other work visas.
• Ensure compliance with immigration laws and regulations.
• Verify work authorization and maintain I-9 forms.

Health and Safety

• Implement and maintain workplace safety programs, including IIPP and workplace violence prevention plan.
• Ensure compliance with Occupational Safety and Health Administration (OSHA) regulations.
• Promote employee wellness programs.

Strategic Planning

• Contribute to the development and implementation of HR strategies aligned with business goals.
• Assist in workforce planning and talent management initiatives.
• Support organizational change initiatives and manage the impact on employees.

Other Duties

• Collect and analyze HR data to generate reports and insights.
• Perform audits, as needed, on benefits information in the HRIS and benefits management system to ensure the integrity of the information.
• Manage relationships with external HR service providers and vendors.
• Maintain company organization charts and employee directory.

Requirements :

• Bachelor's degree in HR, business, psychology or another related field.
• PHR or SHRM certification required.
• Over 5 years of relevant experience in Human Resources as an HR Generalist or HR Manager ideally within tech, startup, gaming, or other fast-paced / high-growth environments.
• At least 3 years of experience processing payroll using ADP Workforce Now.
• Experience working with PEOs (Insperity, TotalSource, Etc.)
• Strong knowledge of and comfort with CA state and federal labor laws, along with experience in multi-state compliance.
• Highly organized and proficient in HRIS and data administration.
• Ability to excel in a fast-paced startup environment, managing shifting priorities and tight deadlines.
• Creative thinker with strong analytical and problem-solving skills.
• Ability to work independently, make decisions, and collaborate effectively.
• Strong work ethic, professionalism, and understanding of confidentiality and integrity requirements.
• Excellent communication and time management skills.

Compensation :

Salary Range : $90,000 - $145,000 per year. Exact base pay will depend on your skills, qualifications, and experience.

CPRA Compliance Notice to Applicants

Hello Applicant! As you are likely aware, by submitting your job application, you are submitting personal information to our company.

We may retain and use this information for up to three years, in order to come to a decision on whether or not you are a good fit for our company.

We may also retain or use some of this information to comply with any requirements under law, or for purposes of defending ourselves in any litigation.

We do not use this information for any other purpose, or share it with third parties, unless you become an employee (see Employee Privacy Notice / Notice as Collection for additional information).

To the extent that you provide information to us with us outside of your job application, we may collect additional information about you subject to our Privacy Policy.

For your reference, the general categories that we collect from you from your application are :

Category

Examples

How We Collect This

Business Purpose

Identifiers.

A real name, alias, postal address, email address, or other similar identifiers.

We collect this information through your résumé and job application documents.

We want to know who you are and how to contact you.

Personal information categories listed in the California Customer Records statute (Cal. Civ. Code 1798.80(e)).

A name, physical characteristics or description, address, telephone number, education, employment, or employment history.

We collect this information through your résumé and job application documents.

Further details regarding your education, employment, employment history and your physical characteristics or description from an interview.

We want to know who you are, how to contact you, and what your employment history and skillsets are.

We also need some of this information to determine your capability to perform the job.

Protected classification characteristics under California or federal law.

Age (40 years or older), citizenship, sex, race, ethnicity, disability, veteran or military status.

We collect this information through your job application documents.

We may also collect information regarding your veteran or military status specifically from your résumé.

Workforce demographic information is used solely to comply with required reporting obligations.

Also, to the extent we collect your veteran or military status, we will consider that towards your capability to perform the job and your experience.

Professional or employment related information.

Current or past job history or performance evaluations.

We collect this information through your résumé and job application documents.

Further details regarding your job history from an interview.

We need this information to determine your capability to perform the job.

Sensitive Personal Information

Race, ethnicity or disability.

We collect this information through your résumé and job application documents.

Further details regarding your race, ethnicity or disability from an interview.

Workforce demographic information is used solely to comply with required reporting obligations.

Disability information is collected to determine accommodation needs for an interview or job.

If you have any questions, please contact us at redacted , or email us at redacted , with the subject "Job Applicant Question".

Equal Employment Opportunity (EEO)

Snail Games USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.