Payroll Coordinator

Overview

The Payroll Coordinator is a critical member of the Next 150 Construction Team

The ideal candidate has a background in a construction payroll with the union and / or prevailing wage construction environment.

In this role Payroll Coordinator will be responsible for all daily activities supporting the payroll team, with timesheets and other related activities relating to the union and prevailing wage payrolls.

Additionally, the Payroll Coordinator will assist in the payroll process to ensure all timecards and employees are processed timely and accurately.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870.

Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time.

You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway.

You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and People First workplace culture.

You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence.

A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results.

You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane’s : Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What’s in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills.

In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day.

You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

• Assist in maintaining, organizing, and updating employee filing systems, including master files.
• Process / produce weekly labor reports, Certified Payroll reports (CPR), payroll reports, union reports, prevailing wage reports and other management reports as requested.
• Time collection, manage contact list and audit for weekly payroll process.
• Review field hours daily / weekly
• Assist with verifying and entering payroll timesheets, including any exceptions such as overtime, personal time, sick time, vacation time, etc.
• Assist with reconciling timesheets payroll data for non-exempt employees, validate employee pay rates and changes and resolve any payroll discrepancies.
• Address Timesheet related inquiries and requests from employees
• Gain understanding of the Union and Prevailing Wage.
• Assist with preparing information as requested for audits.
• Partner with corporate payroll to research and resolve general payroll questions.
• Perform other duties and tasks as assigned from time to time by management and will be required by the needs of the business.

Qualifications

EXPERIENCE / EDUCATION

• High school diploma or equivalent required
• 1-3 years of office experience, payroll or human resources preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Proficiency in Windows based applications and payroll systems
• Able to prioritize between multiple tasks, maintain confidentiality
• Attention to detail and ability to learn quickly
• Strong written and verbal communication skills
• Ability to provide superior customer service in a fast-paced environment where strict deadlines need to be met
• Outstanding team player with good interpersonal skills who can work effectivity with staff throughout the company
• Construction Union / Prevailing Wage payroll familiarity, preferred.

Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

For Providence, RI this ranges from $55,000.00-$62,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing / 401k plan.

We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry.

Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action / Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations : Gilbane does not accept unsolicited resumes from agencies.

Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes.

Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.

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