ASSISTANT, Community Outreach & Special Events

JOB SUMMARY :

The Community Outreach & Special Events Assistant assists the President / CEO in planning, producing, supervising, and executing special events, and implementing the community outreach plan for this historic community nonprofit organization.

JOB DUTIES AND RESPONSIBILITIES :

• Community Outreach :
• Write first drafts of a variety of content for the organization's newsletters, website copy, brochures, and press releases.
• Manage media (i.e., radio, tv, internet) content and advertising.
• Manage email, digital, social media, direct mail, and content marketing campaigns.
• Photograph and / or videotape program activities and events for use as media content.
• Maintain the content, design, and utility of the organization's website and social media platforms (i.e., X, Facebook, Instagram, etc.).
• Maintain inventory of the organization's media equipment (i.e., cameras, lights, teleprompters, podium, etc.)
• Attend community meetings and serve on external committees, as delegated.
• Coordinate external and internal production of videotapes and photo shoots.
• Coordinate execution of press conferences and other promotional events to help keep the organization top of mind.
• Monitor analytics and create reports detailing the successes and failures of communications campaigns and strategies.
• Assist in developing and implementing a community outreach strategy designed to further the organization's program and resource development objectives.
• Assist in conducting outreach to journalists and other members of the press and social media influencers to build strategic partnerships that help grow the organization's brand recognition.
• Special Events :
• Write first drafts of marketing materials such as flyers, banners, and social media posts to promote special events.
• Coordinate volunteers and support staff to support marketing, donor outreach campaigns, and special events.
• Assist in the planning and execution of special events to support the organization's fundraising and friend-raising goals.
• Assist in coordinating vendors, sponsors, and stakeholders to ensure smooth execution of special events.
• Assist in conducting market research to understand target audience and devise effective promotional strategies.
• Other :
• Research and write first drafts of position statements on public policy issues related to the organization's mission, programs, projects, services.
• Write first drafts of speeches and talking points for officers of the Board of Trustees and senior administrators.
• Write first drafts of meeting minutes and other documents of the Board of Trustees and its policy committees.
• Process monthly and annual donor acknowledgements for President's signature.
• Review and edit public facing content drafted by senior administrators, including op-ed and letters to the editor, newsletters and announcements, yearbooks, flyers and banners, social media postings, and / or memoranda.
• Perform such other related duties as may, from time to time, be assigned.

MINIMUM EDUCATIONAL REQUIREMENT :

Associate degree or higher in communications, marketing, or related discipline.

YEARS OF RELATED WORK EXPERIENCE :

At least 2 years of professional experience in event planning, marketing, public relations, journalism, or related field.

OTHER RELATED REQUIREMENTS :

• Superior time management and organizational skills and ability to meet deadlines.
• Analytical mind and ability to think critically.
• Exceptional writing and interpersonal communication skills.
• Ability to work both independently and as part of a team.
• Familiar with MS Word, Excel, Publisher, and PowerPoint, Adobe, WordPress, and Photoshop, and capable of creating visually compelling presentations.
• Knowledge of email marketing software such as Constant Contact, Mail Chimp, or similar.
• Proven knowledge of communications and marketing ethics and best practices.
• Proficient public speaking abilities are an asset.

BENEFITS :

Hopkins House offers a wide range of generous employee benefits, including paid time off (i.e., sick, vacation, family leave, etc.

paid holidays, health and dental coverage, and childcare tuition discounts. To see the full list of benefits offered to Hopkins House employees, click here : EMPLOYEE BENEFITS