Administrative Assistant

Job Description

Job Description

Salary : $37,000-$45,000

Greater Peace Community Development Corporation (GPCDC)

Position Title : Administrative Assistant to the Executive Director

Reports To : Executive Director

Employment Type : Full-Time / Part-Time

Location : Opelika, Alabama

Compensation : Based on certifications, degrees, training, and experience

Position Summary :

The Administrative Assistant to the Executive Director provides high-level administrative and organizational support to ensure the efficient operation of the Greater Peace Community Development Corporation (GPCDC). This position plays a crucial role in maintaining accurate records, assisting with program management, ensuring compliance with grant and program requirements, and supporting the organization's overall mission.

Mission : Greater Peace Community Development Corporation (GPCDC) is committed to fostering strong, self-sufficient communities by addressing critical social needs and creating opportunities for individuals and families to thrive through education, housing, and community programs.

Key Responsibilities :

• Provide direct administrative support to the Executive Director, including scheduling, correspondence, and document preparation.
• Maintain and organize financial and organizational records to ensure confidentiality and compliance with agency policies.
• Prepare, maintain, and submit reports related to the Child and Adult Care Food Program (CACFP), including creating snack menus, monthly meal counts, attendance, and reimbursement requests.
• Assist with program coordination needs, including participant enrollment, event logistics, materials preparation, and communication with staff and community partners.
• Perform general office duties including filing, copying, scanning, and record management.
• Develop and maintain tracking systems in Microsoft Excel for financial, programmatic, and administrative reporting.
• Process vendor payments, staff reimbursements, and other financial documentation in coordination with the finance department.
• Support compliance with federal, state, and local program guidelines, ensuring all required documentation is current and complete.
• Draft letters, reports, memos, and other written communications with strong attention to detail and professionalism.
• Greet and assist visitors, answer calls, and provide excellent customer service to families, staff, and community members.
• Assist in preparing materials for board meetings, grant reports, 990, and community presentations.
• Proactively identify and address administrative needs to enhance office efficiency.
• Work both independently and collaboratively as part of a multidisciplinary team.

Qualifications :

Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook.

Preferred Qualifications :

Core Competencies :

Work Environment and Schedule :

Application and Hiring Process : cover letter, resume, and three to five PROFESSIONAL references to include organization's email and address (no personal emails or addresses). Willingness to complete a background check. Applications will not be accepted if all requirements aren't provided.

Additional Information : Occasional evening and weekend work required (flex time implemented), professionalism (attire and mannerisms), flexibility, and commitment to the mission of Greater Peace Community Development Corporation, fostering strong, self-sufficient communities through quality education, housing, and supportive services. Other duties as assigned.

Greater Peace Community Development Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other protected status