Accounting Specialist (HOSS Operations)

The Broward County Board of County Commissioners is seeking qualified candidates for Accounting Specialist. General Description

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Performs highly technical work reading, analyzing and auditing contracts.

Works under close to general supervision according to set procedures, but determines how or when to complete tasks.

Minimum Education and Experience Requirements

Requires two (2) years of experience in bookkeeping, payroll or closely related experience.

Special Certifications and Licenses

None.

Preferences

• Bachelor's or Master's Degree in Accounting, Finance or related field
• One (1) year of PeopleSoft Financial Application
• One (1) year of Procurement experience
• Advanced Excel Skill

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Checks for appropriate documentation and approval prior to payment; uploads invoices, runs reports.

Tracks, calculates, and makes deduction adjustments on qualifying invoices for quarterly noncompliance on outcomes. Creates written communication to Providers / Contractors regarding respective invoice deductions.

Notifies HOSS staff and management of the deduction.

Enters Payment Request for landlord rental payments.

Approves contracts and purchase orders for HOSS Not For Profit providers.

Researches, analyzes and / or audits payments for compliance with agreement(s) / contract(s); submits and processes invoice payments to Accounting according to the contract or agreement;

creates, calculates, reviews, and maintains records of payment, transactions for accounting, auditing, and budgeting purposes.

Monitors budget expenditures in order to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment;

makes recommendations for budget transfers.

Reviews all requisitions for completeness and competitiveness before submittal to administration for final approval.

Performs basic business (verbal and electronic) communication, document preparation, etc.; creates a variety of spreadsheets in order to capture data and facilitate preparation of reports;

scans documents into database and reviews for quality control, processes payments for recorded documents.

Provides customer service in person and via phone in connection with document recording; researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons.

• May process payroll-audit timesheets, timecards and leave requests; notifies appropriate managers and supervisors of missing timesheets, leave requests, signatures, and adjustments;
• codes and enters all information; calculates amounts to be withheld from employee pay for child support, tax levies and other garnishments;
• audits, prepares and inputs all manual payroll checks, voided checks, other pay adjustments in accordance with County policy and State and Federal laws;

audits and reviews payroll voucher and registers to determine their accuracy, completeness and conformance with all rules and regulations.

• Prepares purchase requisitions for small purchases; prepares solicitation bid document for informal quotation requests; secures the bid process for informal quotation request;
• obtains competitive quotations from vendors; analyzes responses to determine lowest and best vendor; prepares bid tabulation and places purchase orders;

prepares documentation for proper files on each procurement.

Reviews all P-Card (purchasing card) Transmittals and E-Payables (electronic payables) invoices; checks for appropriate documentation and approval prior to payment;

uploads invoices, runs reports, makes necessary corrections to rejected general ledger.

Performs related work as assigned.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

Competencies

• Financial Acumen : Interprets and applies key financial indicators to make better business decisions.
• Manages Complexity : Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
• Plans and Aligns : Plans and prioritizes work to meet commitments aligned with organizational goals.
• Ensures Accountability : Holds self and others accountable to meet commitments.
• Manages Conflict : Handles conflict situations effectively, with a minimum of noise.
• Communicates Effectively : Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Nimble Learning : Learns through experimentation when tackling new problems.

County Core Values All Broward County employees strive to demonstrate the County's four core behavioral competencies.

• Collaborates : Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus : Building strong customer relationships and delivering customer-centric solutions.
• Instills trust : Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences : Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities.

Emergency Management Responsibilities

Note : During emergency conditions, all County employees are automatically considered emergency service workers.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics.

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