Document Control Specialist

Job Responsibilities

• Support the quality management system through management of the electronic document control and training system, including but not limited to : Collaboration with cross functional department to train, coach, and help facilitate the processing of change requests, document changes / updatesManagement of various internal documents while also ensuring their accuracy, quality, and integrityTraining assignment for new hires, manage training assignments for role / department changesManagement of training roles to support training complianceOrganization of the data for ease of location / access
• Recurring and on-demand generation of reports frequently requiring data verification
• Drive awareness of delayed approvals to assist documents through the process
• Drive awareness of late training completion to individuals and management to assist in training compliance
• Support quality system audits; be the audit expert for the EDMS
• Manage / participate in projects / assignments that support continuous improvement efforts and department and goals as assigned by Quality Management
• Other duties as assigned

Skills Needed :

• Excellent communication skills
• Self-starter, the ability to multi-task and troubleshoot
• Strong analytical skills / problem solving abilities
• Excellent organization skills and attention to detail ability to work in a faced paced environment.
• Dependable and trustworthy, with a common sense
• Proficiency in computer software applications and prior experience with Confluence or other EDMS required

Educational Requirements & Work Experience :

• Bachelor’s Degree preferred
• 1-2 years of experience with document management utilizing EDMS systems
• 1-2 years of experience working in a regulated industry preferred
• Knowledge of ISO 13485 preferred

This position has an estimated base salary of $55,000-$77,000 per year, cash bonus, and stock options.

HeartFlow, Inc. is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires, and respects all individuals and do not discriminate against any employee or applicant because of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

This policy applies to every aspect of employment at HeartFlow, including recruitment, hiring, training, relocation, promotion, and termination.

Positions posted for HeartFlow are not intended for or open to third party recruiters / agencies. Submission of any unsolicited resumes for these positions will be considered to be free referrals.