IT PMO Project Administrator/Coordinator

Job Description - IT PMO Project Administrator / Coordinator (2403002)

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Position Summary

At Stony Brook Medicine, an IT PMO Project Administrator / Coordinator is a valuable member of our Information Technology team, who is instrumental in Stony Brook Medicine’s success.

The position will interact with IT technical and business staff to assist with project planning, status reporting, tracking of deliverables and tasks, analysis and documentation, and meeting preparation / coordination / facilitation.

Duties of a IT PMO Project Administrator / Coordinator may include the following but are not limited to :

• Provide administrative support to Information Technology PMO and Business Support.
• Work alongside IT project managers to assist with Project Management Deliverables.
• Interact with all levels SBM IT in order to seek information needs for Project Management Deliverables.
• Create Account Requests and Cherwell Tickets to onboard new staff and external project consulting resources.
• Create Lawson Requisitions when needed and track invoices to closure.
• Maintain Department Assets Org Chart, Project Management Process, Project Management Templates, and Organizational Assets.
• Assist with materials prep for IT Governance Meetings.
• Assist with risk analysis and monitoring and updating risk plans.
• Assist with application testing.
• Assist with project costing, invoices, and reconciliations.
• Manage logistics for Go Live Command Centers when needed inclusive of creating and maintaining the Command Center Schedules.

Qualifications

Required :

• At least 3 years of administrative experience in an IT related environment OR
• At least 1 year of Project Coordination experience in an IT related environment.

Preferred :

• Strong written communication and great interpersonal skills.
• Ability to resolve problems without delay and / or to seek managerial intervention and operate under stressful, time-sensitive deadlines.
• Solid organizational skills, including multitasking and time-management.
• Good analytical, investigative, and problem-solving skills.
• Detail oriented and effective multi-tasking skills.
• Ability to work under pressure, high volume, meet deadlines and positively adapt to change.
• Ability to reason, research, apply basic IT principles and work independently to take appropriate action with minimal supervision.
• Ability to work proactively in a team environment, offering assistance to co-workers as needed.
• Experience working with a wide variety of technical and non-technical staff at all levels.
• Ability to use SQL Tableau for data analytics.
• Advanced analytical, problem solving and decision-making skills.
• Knowledge and understanding of project coordination and scheduling using MS Project, Project Server, Smartsheets, Project Online, or similar system.
• Ability to use Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Ability to coordinate completion of multiple tasks and deadlines.
• Knowledge of presentation design, template usage and presentation delivery.
• Ability to work flexible hours during Project Go Lives.
• Ability to use telecommunication features or applications such as Teams / Zoom.
• Master’s Degree in Applied Health Informatics a plus.

Special Notes : Resume / CV should be included with the online application.

Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date.

Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position;

however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date.

Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

Prior to start date, the selected candidate must meet the following requirements :

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services.
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen.
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s) / certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and / or revocation of the employment offer.

Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

All Hospital positions may be subject to changes in pass days and shifts as necessary.

This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

This function / position may be designated as essential. This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Anticipated Pay Range :

The starting salary range (or hiring range) for this position has been established as - $62424 - $72828.

The above salary range (or hiring range) represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, all UUP positions have an additional $3,400 for location.

Some positions offer shift differentials for Night ($3,700) & Evening ($2,500) as well as $575 for inconvenience for positions not on day shift.

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.

Job Number : 2403002

2403002

Official Job Title : TH Instructional Support Associate

Job Field :

Information Technology

Primary Location : US-NY-St. James

US-NY-St. James

Department / Hiring Area : IT Project Management

Schedule : Full-time

Full-time

Shift : Day Shift

Day Shift

Shift Hours : 8 : 30 AM - 5 : 00 PM

Pass Days : Sat, Sun

Posting Start Date : Aug 16, 2024

Aug 16, 2024

Posting End Date : Salary Grade : SL2

Salary Grade : SL2

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